Examples of Risk Assessments for CAYF Clubs

The DfT (Department for Transport) Port Marine Safety Code requires all harbour authorities to ensure that risk assessments are carried out to identify and minimise risks which may result in personal injury, or damage to property or the environment.

On the Rivers Crouch and Roach this includes events organised by yacht/sailing clubs, the risk assessment procedure is required  to be submitted t  by the event organisers ( as they know the detail best) to the Crouch Harbour Authority to elaine@crouchharbour.org.uk 

Club Events

Three risk assessment models are suggested, providing for Major, Medium and Minor events. The following examples of risk assessments were recently compiled by the Heads of the River Combined Clubs Committee with Capt Mike Robarts (CHA contractor). They can be adapted for use by other Clubs  as appropriate .

 A Major Event is one which is likely to have a major impact on the operation of the harbour, requiring special arrangements agreed in advance with the harbour authority, for which a full risk assessment should be prepared, in consultation where appropriate with the emergency services. Examples of such events are the Burnham Week  Races competitors and  many spectator craft).

 A Medium Event is one having a noticeable impact on the operation of the harbour but for which the harbour authority would not need to consider special arrangements in advance,  risk assessment form can be used.

 A Small Event is one having little or no impact on the operation of the harbour and with minimal risks to non-participants. For these events, for which a formal risk assessment is inappropriate, a standard notification form can be used, whether for a one-off event, or a series of small events (e.g. “Thursday evening Cadet training”).

Examples

 

CHA  Port Marine Safety Code                  Example of Risk Assessment     Small Event Notification

Club

A Sailing Club/Yacht Club     Waterstreet, Somewhere, Essex XH1 5YX

Event:

30 Dinghy Races listied in the 2016  ASC  sailing programme ( attached)

Chief Race Officer:

 Joe Bloggs Commodore  Tel                              Email

Club Secretary

Helen Smith                       Tel                              Email

Operating Period:

 1 March – 22 October 2016

Operating Area:

Upper River Crouch West of Fambridge ( see snketch map below)

Weather  Restrictions

Up to and including Beauford wind strength 6 Races timed to 3 hours +/- HW

Safety / Escort boats

Always one occasionally 2

VHF Channel(s):

Ch 37  Safety boat callsign Club1 or Club2

Committee Callsign:

Sailing Club base

CRO Mobile Phone Number:

07781123456

Club Telephone No:

01245-123456

Supporting Documents:

Club dinghy fixture programme, Dinghy sailing instructions,

 

Days  of Events:

Saturdays

Event Website:

www.godinghysailing@afloat.com

Email:

Anothe@ somehere.com

Number of Boats:

Up to 20

Type or Design:

Dinghies up to 15ft, Gulls,Mirrors Herons,Smacks  boats, Tideways and Tideways,Phantoms,

 

 

Additional  Information

All participants are required to wear personal floatation devices, dinghies must comply with Club  safety requirements and have permanent buoyancy

 

 

Comply with Club safety checklist, all boats checked back by race officer,

 

Safety Boat crew trained in first aid and dinghy recovery techniques

 

Races and courses  timed to avoid conflict with neighbouring clubs

Authorities Informed:

CHA

PMSC  RA Prepared by:

ANOther  Dinghy Captain, endorsed by Commodore        Date1 March 2016

Sketch chart of Operating Area

 ------------------------------------------------------------------------------------------------------------------------------------------------

 

Crouch Harbour Authority                 Example of Risk Assessment                  Medium Events

 

Event Summary:                         Barts Bash Open Event for all Heads of the River Clubs

 

Number of boats directly involved                  30 Sailing Dinghies

 

Event Organiser                                 Up River Yacht Club

 

Contact Details  Tel:              Mrs Anne Widdicombe Commodore Mob 077431

 

Email       afw23@someclub.co.uk

 

 

  1. 1.    Planning

 

Measures

General Comments

 

 

 

1.1

Use of Tidal Prediction Information

Event timed to be 2 hrs - High Water and  tidal streams.

1.2

Limit competitor numbers

Limited to 50

1.3

Planning of Starting Sequence

Separate classes, slow handicap and fast handicap boats

1.4

Advance Briefing of Race Management

By oral briefing and written instructions.

1.5

Advance Safety Briefing with Authorities.

This document sent to Crouch Harbour Authority.

1.6

Shipping Movement Monitoring

Not Applicable,  CHA notice to mariners of event sent out by CHA.

1.7

Weather monitoring.

XCWeather forecasts used

1.8

Staffing and Race Officers

Nigel appointed as an experienced and competent race officer

1.9

Emergency /Contingency Procedures

URYC Emergency Procedures  used.

1.10

Media Management

Commodore URYC to control information feed to media .

1.11

Race Management Team Welfare

All management volunteers properly equiipped for the event..

 2.                   Communications

2.1

Notice of Race.

Hard copy and on- line entry applications have to be completed

2.2

Sailing Instructions/Amendments.

Sailing Instructions included in application forms.

2.3

Safety Briefing.

Verbal Safety briefing to all competitors 1 hour before race.

2.4

Competitors’ Shore Contact.

Next of kin for all boats and crew record ed prior to race.

2.5

Shore Signals.

Race Signals as provided under RRS from race box.

2.6

VHF Radio Announcements.

 VHF channel 37 used

2.7

Communication with Authorities.

Landline to CHA and Coastguard via Channel 16

2.8

Mobile Telephones and VHF

All safety boats have VHF who will comnmunicate with dinghies

2.9

International Collisions Regulations

In entry form declaration

 3.                   Control Measures before start

3.1

Safety inspections.

Specified in race instructions, spot checks by race officer

3.2

Marshalling and Patrol boats

3 Safety craft for traffic control keep dinghies away from moorings.

3.3

Competitor Marshalling Areas

Designated areas for waiting to start specified.

3.4

Postponement/suspension of Starts

Signal displayed by sound and visual signals as necessary

3.5

Length of Starting Line

Matched to boat numbers  by race officer.

3.6

 Traffic

Large commercial boats informed of race

  1. 4.                   AdditionalControl Measures after start and during race

4.1

Abandonment.

In the event of adverse weather over force 7 Beaufort Scale

4.2

Shortening course.

Sound and Visual signal from race box and safety boats.

4.3

Race Observers.

Observers on shore at strategic locations.

4.4

Escort vessels

4 safety boats and experienced crew  from neighbouring clubs vessels.

4.5

Monitoring of wind/sea conditions

Visually from race box and reports from safety boats.

  1. 5.                   AdditionalControl Measures at Finish

5.1

Finish Line Length

Where there are no moorings in front of race box.

5.2

Retirement monitoring.

Reporting by boats retiring to race officer and signed in sheet

5.3

Race Declaration

Boats sign in after race.

  1. 6.                   Special Control Measures

6.1

Any collision with a moored boat is disqualification

 

6.2

 

 

6.3

 

 

 

Sketch chart of Operating Area

 ----------------------------------------------------------------------------------------------

Crouch Harbour Authority             Example of Risk Assessment                      Medium Events

 

 

Event Summary:          Fambridge Cruiser Races

 

Number of boats directly involved:               Normally up to ten occasionally up to 15

 

Event Organisers:                                North Fambridge Yacht Club , West Wick Yacht Club and Brandy Hole CC

 

Contact Details  Tel:              NIC Smith  mob. 07000000

 

Email: Email nicosmith@some club.com  

 

 1.   Planning

 

Measures

General Comments

 

 

 

1.1

Use of Tidal Prediction Information

Time events to suit tidal times  and direction

1.2

Limit competitor numbers

  Numbers up to 15 .

1.3

Planning of Starting Sequence

Slow handicap and fast class starts staggered to avoid risk of collision

1.4

Advance Briefing of Race Management

By documented race sailing instructions.

1.5

Advance Safety Briefing with Authorities.

Submission of this risk assessment

1.6

Shipping Movement Monitoring

Obtaining details of visiting ships from CHA website

1.7

Weather monitoring.

Get up to date weather forecast, select appropriate course

1.8

Staffing Race Box

Competent Race Officers are appointed at beginning of season

1.9

Emergency /Contingency Procedures

Emergency plan and communication  planned  for emergencies.

1.10

Media Management

Race Officer provides  media management in an emergency.

1.11

Race Management Team Welfare

Race management volunteers are equipped for the event..

  2.                   Communications

2.1

Notice of Race.

Dates and race stipulations specified and circulated in advance.

2.2

Sailing Instructions/Amendments.

Racing Rules of sailing circulated in advance

2.3

Safety Briefing.

Verbal Safety briefing to all competitors before the start

2.4

Competitors’ Shore Contact.

Race officer Record s details of all boats entering.

2.5

Shore Signals.

Course Signals displayed at NFYC, use of sound signals, VHF   

2.6

VHF Radio Announcements.

VHF channel 37 used by all boats

2.7

Communication with Authorities.

Ch 16 as appropriate

2.8

Mobile Telephones and VHF

Ch 37 used for race communication

2.9

International Collisions Regulations

Applied by all helms.

 3.                   Control Measures before start

3.1

Safety inspections.

Checks of  new entrants of safety equipment.

3.2

Marshalling and Patrol boats

Trot boat is used as an escort vessel for all races

3.3

Competitor Marshalling Areas

Designated area is East of and clear of moorings in open water

3.4

Postponement/suspension of Starts

By vhf and acknowledged by all competitors

3.5

Length of Starting Line

Start line East end and clear of moorings

3.6

Ferry Traffic

Not applicable4.                   AdditionalControl Measures after start and during race

4.1

Abandonment.

In the event of adverse weather or other factors.

4.2

Shortening course.

In the event of lack of wind or other factors announced over VHF.

4.3

Race Observers.

Observers on shore at NFYC and escort trot boat.

4.4

Escort vessels

FYH trot boat

4.5

Monitoring of wind/sea conditions

By forecast, competitors  and escort vessels.

  1. 4.                   AdditionalControl Measures at Finish

5.1

Finish Line Length

Matched to number/size of competing boats.

5.2

Retirement monitoring.

Reporting by all boats retiring and trot boat crew.

5.3

Race Declaration

Boats report back after race  monitor all finishers.

5.4

Use of Engine

Boats to clear line after crossing the finishing line

  1. 5.                   Special Control Measures

6.1

Other hazards

External risks are wash  from large motor  cruisers,, day tripper powered boats w

 

6.2

 

 

6.3

 

 

 

Sketch chart of Race Area

-------------------------------------------------------------------------------------------------

Crouch Harbour Authority             Example of Risk Assessment       Major Event 

Organisation:

Burnham Week (  SECRF)

Event:

Nelson Cup,  Open Gig Race

Date:

Monday 31 August 2015

Event Summary

Overview of race

 

A  Yacht Club  is running an “Open” Gig Race on Monday 31 August 2015 as part of the Burnham Week racing calendar. The race will start at 14:00 on a transit line between the Clubhouse  flagpole and the the orange racing pole on the South bank opposite. . The course will be up river to the  Cross Rail Racing Mark ( in position 51°,37.976N 000°,44.13E) in Raypits Reach;  rounding the buoy to port then finishing back at Burnham. The total distance is approximately 10 n miles.  High Water is at 15:50 so racing upriver river will be with the incoming tide to the turning marks and then  return back down river against the last of the flood. There will be six support boats,  One will lead the rowers and two  following the rowers with the other three strategically placed to suit the racing gigs. All support boats will be in radio contact with the Committee boat “Gigrower” on vhf channel 37.

 

Number of people  directly involved

150

Members of the public  indirectly involved

About 200 but managed by Maldon Town Council

Risk Assessment basis

The following risk assessment has been undertaken to identify possible hazards with regard to the rowing of gigs in the tidal River Crouch . The possible hazard has been assessed firstly without any Control measures then with control measures in place

Key and abbreviations

The following abbreviations have been used

Likelihood of occurrence L: Unlikely= 1, Likely= 2, Highly likely = 3

Severity of Risk: S Slightly Harmful=1,Harmful=2, Very Harmful=3

Risk Rating 1,2,3 = Low, 1,5,6, Medium, 7,8 or 9 High

 

Person completing

 

 

 

 

 

Planning Measures

General Observations

Specific comments

 

 

 

Use of tidal Prediction information

Race is arranged to suit tidal streams

HW is 15:07 at 5.4 m ( Burnham on Crouch)

Planning starting sequence

The location of the start is planned for maximum control of fleet and minimising hazards of moored boats

Launching is at Burnham approx 12:00 but the start line at Burnham  is in clear water away from moorings and waterskiing

Advance Briefing of Race Competitors and Officials

By written instructions  displayed in advance of the race and a verbal briefing on the day

Posted on the Club  website  www.sc.com and handed to competitors

Advance briefing of Authorities

Crouch Harbour Authority informed on January 2015 of intent

Port Safety Risk Assessment Completed February 2015

Shipping movements

CHA will issue a notice to Mariners of the race disruption to river users

The race will not extend to commercial traffic routes/ wharfs at Burnham on Crouch

Weather monitoring

The Race organisers will obtain a detailed weather forecast prior to the start of the race and brief competitors and escort boat crews

The race will be cancelled if winds are forecast over force 6 ( Beaufort Scale)

Staffing

YC will arrange competent race officials,  escort boat crews a Rampmaster and marshals for the event

Escort boat crews will be practised in MOB recovery and towing techniques

Emergency / Contingency Procedures

The race procedures provide for  emergency situations

Procedures distributed to key personnel and competitors

Media Management

YC will establish one point of contact to control all media information, especially in the case of injury or emergency

 

 Risk Management and general race control measures agreed with the CHA Harbourmaster

  • All rowers will be expected to wear personal buoyancy aids
  • All boat coxns will be asked to sign- in listing the names of the crew and be allocated a display number for each gig and contact method/ vhf callsign.
  • Boats may be checked before entering the water for safety by the race officer
  • There will be vhf radio contact from the committee boat to all  support boats on channel 37; participating gigs are encouraged to have handheld radios  or mobile telephone for communication.
  • There will be a race and safety briefing displayed on the Burnham Week  website approximately two weeks before the race and at 12:00 at the Yacht Club  on the morning of the race.
  • Support boats will be equipped with first aid kits, first aiders  and be able to recover persons from the water
  • One support boat will lead the rowers and another support boat will follow up the rowers.
  •  Only experienced rowers will be allowed to participate i.e. novice rowers will not be allowed to participate.
  • Participating members of the race will be expected to stop their involvement in the race and go to the aid of any boat in distress if necessary.
  •  In the event of an incident requiring the race being stopped a red flag will be displayed from the support boats and a headcount of boats carried out by the committee boat.
  • There will be no racing under conditions of strong winds of force 7 (Beaufort Scale)  or above , significant swell or poor visibility.
  • In the event of sudden illness or an serious injury  an ambulance will be dispatched to Burnham Sailing Club pontoony or CSC slipway, whichever is nearer.
  • For gigs launching /recovery  at Creeksea Sailing Club the start line is approximately 1. n miles downriver to avoid the congestion of racing through the Burnham moorings. 
  • The details of the race will be published on the CHA website beforehand to warn other river users of the impact
  • Taking the number of gigs anticipated to attend the race, spectators are unlikely to be more than 200.
  • All gigs are required to report their retirement to the Committee Boat “Gig rower” preferably by VHF ch 37

No

Hazard

Risk

L

S

R

Overall Risk before control measures

Control Measures

L

S

R

Final Risk Assessment

 

1

General Gig Rowing

  • Injury
  • Fatality

1

1

1

3

2

4

 

Low

Medium

  • Only experienced coxns and experienced rowers taking part
  • Assessment of conditions made after consulting the weather forecast and tidal conditions
  • All crews wearing person buoyancy
  • Sufficient bailers in the gig
  • Waterproof VHF radio or mobile phone to be with the coxn
  • Mobile phone to be carried in a waterproof envelope
  • Cancel race if any of the control measures are not met
  • All support boats to carry red flags to stop the race

1

1

2

2

2

2

Low

Low

 

2

Strong Tides

  • Capsizing
  • Exhaustion
  • Drowning
  • Collision with moored boats/ buoys

1

1

1

11

 

2

1

3

1

2

3

2

4

2

3

Low

Low

Medium

Low

 

  • Only experienced  gig rowers to race
  • Anchor carried, vhf communication to support boats for assistance
  • All crews expected to wear personal buoyancy

1

1

1

3

2

1

 

Low

Low

Low

 

3

Strong winds and waves and confused seas

  • Water ingress
  • Floundering
  • Water spray
  • Capsizing
  • Hypothermia
  • Drifting
  • Broaching
  • Exhaustion

1

1

1

1

1

1

1

1

2

2

1

2

2

1

2

2

3

3

2

3

3

2

3

3

Low

Low

Low

Low

Low

Low

Low

Low

Low

 

 

 

  • All General Rowing Control measures applied
  • Race cancelled if wind exceeds force Beaufort Scale 6 or wave height moderate
  • Cox to be experienced in tidal conditions and seeking shelter
  • All gigs to carry buoyancy bailers  and crew trained in capsize drill
  • 6 Escort boats in attendance
  • Assessment of actual conditions broadcast by vhf to race control
  • Anchor boats if incapacitated and await assistance
  • Sufficient coxn training to avoid broaching conditions

1

 

1

 

 

1

 

1

 

1

 

1

 

 

1

 

1

 

 

Low

 

Low

 

 

Low

 

Low

 

 

4

Collision with other craft and   competitors

  • Skeletal Injuries
  • Bodily injuries
  • Capsizing
  • Sinking
  • Drowning

1

 

1

1

1

1

 

 

 

 

 

 

 

 

2

 

2

2

2

3

3

 

3

3

3

4

 

Low

 Low

Low

Low

Low

 

Medium

  • Authorised Cox to be in control at all times
  • Crew members advise of approaching craft
  • Coxn  aware of run of the tide giving a wide berth to moored boats
  • Hold water if unsure of other craft’s movements and make the appropriate sound signal
  • Sufficient bailers to be carried
  • Assessment of gig numbers made prior to departure to suit course
  • Boats are inherently buoyant
  • Coxn to observe the IRPCS

 

1

 

1

 

1

 

 

1

 

1

 

1

1

1

1

 

1

 

2

 

 

1

 

1

 

1

1

1

 

2

 

2

 

2

 

 

2

 

2

 

2

2

2

Low

 

Low

 

Low

 

Low

 

Low

 

Low

 

Low

Low

 

 

 

 

 

5

Broken /loss of equipment

  • Broken oar(s)
  • Broken rudder
  • Broken rowlocks
  • Injury from breaking oar

 

1

1

1

 

1

2

2

2

 

2

 

3

3

3

 

3

Low

Low

Low

 

Low

 

  • Anchor boats if incapacitated and call for  assistance
  • Carry spare rowlock
  • First aid box carried on gig and escort boats

 

1

 

1

1

1

 

1

1

2

 

2

2

 

Low

 

Low

 

Low

 

6

Impact with large flotsam

Sinking

Capsizing

Hull damage

11

1

 

2

2

2

3

3

3

 

Low

Low

 

Low

All General Rowing control measures and

  • Cox to take avoiding action
  • Fend off if collision likely
  • Call for assistance if gig is holed

1

1

1

1

1

1

2

2

2

2

3

3

Low

Low

Low

Low

 

7

Fog

  • Disorientation
  • Sinking or capsize from collision
  • Hypothermia

1

1

 

 

1

2

2

 

 

2

3

3

 

 

3

Low

Low

 

 

Low

 

 

 

  • Cancel if vis less than 50m
  • Give appropriate sound signals a
  • Move into shallow water
  • Keep within sight of shore
  • All crew keep a good look out and warn of approaching craft
  • Escort boats carry hypothermia blankets

1

1

1

1

1

 

1

2

2

2

2

2

 

2

3

3

3

3

3

 

3

Low

Low

Low

Low

Low

 

Low

8

Catching a crab

Bodily injury

Skeletal injury

   Broken equipment

 

1

1

1

 

2

2

2

3

3

3

Low

Low

Low

  • All rowers trained  to avoid “catching a crab”
  • Good coxn control and command
  • First aid kit available on gigs and escort boats

1

 

1

1

2

 

2

1

3

 

3

2

 

Low

 

Low

Low

 

9

 

 

 

 

 

 

 

 

 

 

 

 

10

Boarding and leaving the gig

Slips trips and falls

Bodily injuries

Skeletal injury

1

 

1

1

2

 

2

2

3

 

3

3

Low

 

Low

Low

 

  • All persons trained in boarding and leaving procedure
  • Coxn  to control boarding
  • Suitable footwear to be worn
  • Gig to be controlled whilst crew board and alight
  • Only one person boards at a time

1

 

1

1

 

1

1

 

1

 

1

1

 

1

1

2

 

2

2

 

2

2

 

Low

 

Low

Low

 

Low

Low

 

 

11

Launching and recovery of boats at Creeksea

Slip trips and falls

Injury to a member of the public

Congestion on the launching ramp

Congestion on water

1

 

1

 

1

 

1

2

 

2

 

2

 

2

3

 

3

 

3

 

3

Low

 

Low

 

Low

 

Low

 

  • Launching route clear of people and obstructions
  • Rampmaster keeps members of the public clear of the slipway
  • Provide volunteer marshals and an experienced  rampmaster to control launching
  • First aid available

1

 

1

 

1

 

 

1

1

 

1

 

1

 

 

1

2

 

2

 

2

 

 

2

Low

 

Low

 

Low

 

 

Low