Help Sheet Users & Permissions
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Users & Permissions

Members and Administrators

A Member is someone who has joined your group as an ordinary approved member and can take part in discussions or surveys which you have set up for members of your site only.
An Administrator has the same administrative rights to your site as you and you can give these right to any member of your group.

Application for site membership

  • From the Home page click either Edit this page or Manage Website
  • Choose the Users & Permissions tab then Members sub tab
  • When someone applies for membership of your site a needs approval link appears in the Member State column on the left hand side of the Members list. 
  • Click needs approval to view the candidates
  • Click Approve next to their name if you want them as site members. 
  • Now you can change their role by clicking Make administrator.  
  • Choose Remove if you don’t wish them to become members of your site.


If you know the name and email address of someone you would like to invite to your website, click the Invite link and fill in the details in the displayed form.

  • If the invited person is already registered on essexinfo.net they will receive an email inviting them to follow a web link should they wish to join the group.  On following the link they are automatically made a member.
  • If the invited person is not registered on essexinfo.net an automatically generated email is sent with the relevant web link to register for an account.  Once registered they too become a member of your site.

Note:  you must enter the exact email address of the user you wish to invite them and they must use the same email address when filling out their registration form.

Pemissions and Sharing on your site

If you wish to change what different groups of people on your website are able to do follow the directions below:

  • From your Home page click either Edit this page or Manage Website
  • Choose the Users & Permissions tab and then Permissions & Sharing sub tab (Users & Permissions > Permissions & Sharing)
  • Under the columns Read, Edit, Admin or Remove check appropriate boxes beside the group or individual, if one exists.
  • Click Confirm

Note:  The Site Administrator group cannot be changed.  This is to protect you from accidentally shutting yourself out of the site.  If a Site Administrator leaves or no longer wishes to be one then you must change their membership status by following the instructions below.

• From the Home page follow the link Edit this page
• Choose Users & Permissions > Members
• Click either Remove or Revoke administration as appropriate.

Add User/Add group/Add group by category

You can add individuals or new groups of users to your website.  They need to be registered on essexinfo.net before they can join your website and the groups need to be existing groups on essexinfo.net.  To do this follow the instructions below.

Add User

  • From your Home page click either Edit this page or Manage Website
  • Choose Users & Permission > Permissions & Sharing
  • To add an individual user click Add User
  • Select the user/s you wish to add by ticking the box/es beside their name
  • Either click Add beside their name or click Add Users if there are multiple people you wish to recruit 
  • Their name appears in orange in the table of people under Permissions.  The default permission is Read which means they can view your site or participate in activities that you extend to members of your site.
  • If you wish their permissions can be amended by ticking the boxes under the columns Read, Edit or Admin beside their name.
  • Click Confirm to save the changes.

Add Group by Name

  • From your Home page click either Edit this page or Manage Website
  • Choose Users & Permission > Permissions & Sharing
  • To add an individual user click Add Group by Name
  • Select the group/s you wish to add by ticking the box/es beside their name
  • Either click Add beside their name or click Add Communities if there are multiple groups you wish to take on 
  • They appear in the table and you can amend their permissions as before
  • Click Confirm to verify your changes

Add Group by Category

  • From your Home page click either Edit this page or Manage Website
  • Choose Users & Permission > Permissions & Sharing
  • To add an individual user click Add Group by Category
  • Select the categories/s you wish to add by ticking the box/es beside their name
  • Either click Add beside their name or click Add Categories if there are multiple categories you wish to take on
  • They appear in the table and you can amend their permissions as before
  • Click Confirm to verify your changes

You can remove any later by unchecking all the boxes under the three columns.  Once you click Confirm they disappear.

Members and Administrators

You can also add Members by inviting them as in the section Application for site membership above.  You can then recruit Administrators from your existing Members

  • From the Home page follow the link Edit this page
  • Choose Users & Permissions > Members
  • Select the email address of the Member
  • Under Action choose the option to make them an Administrator
  • This is a toggle switch in that it displays the status they are not.

Note:  Currently you cannot give Members of your site administration rights for individual pages,  whether created or Applications, without making them an Administrator for your entire site.  The Photo Album Application is the exception as members can be enabled to have permissions to add photos.

Permissions for your Private Area

For help with the management of this facility see Private Area - Help Sheet 19

You can reach the Help Desk on: 01245 437891 / 07983455211 or via email support@essexinfo.net

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