Agenda 10th January 2018

Highwood Parish Council

66 Victoria Road, Writtle, Chelmsford CM1 3PA

 3 January 2018

 

To:      MEMBERS OF HIGHWOOD PARISH COUNCIL

 

You are hereby summoned to attend a meeting of Highwood Parish Council to be held at 7.30 pm on Wednesday 10 January 2018 in the Village Hall, Loves Green, Highwood, to transact the business shown in the agenda.

 

The press and public are welcome to be present.

 

Louise R Fuller

Clerk

 

 

A G E N D A

 

1

APOLOGIES FOR ABSENCE

 

To RECEIVE any apologies for absence.

 

 

2

CONFIRMATION OF MINUTES

 

 

To APPROVE the minutes of the meeting of the parish council held on 8 November 2017 as a correct record.

 

 

3

DECLARATIONS OF INTEREST

 

3.1

Councillors to DECLARE any disclosable or other pecuniary interest or other interest in any items on the agenda, in accordance with the adopted Code of Conduct.

Pecuniary or other interests should be declared at this time, or at any point in the meeting where they become apparent.

Councillors must inform the Monitoring Officer of Chelmsford City Council, via the Clerk, within 28 days of becoming aware of any change in their pecuniary or other interests.

 

3.2

DISPENSATIONS

To CONSIDER any requests for dispensation from the provisions of S31(4) of the Localism Act 2011.

 

S31(4) states that a member may not participate in any discussion or vote upon a matter, at the meeting, in which he/she has a disclosable pecuniary interest.

 

Requests for dispensation must be made in writing to the Clerk.

 

 

4

QUESTIONS FROM MEMBERS OF THE PUBLIC

 

To RECEIVE questions from members of the public.

 

In accordance with the agreed procedure public questions will be taken and shall be limited to a maximum of 15 minutes or such other period as may be determined by the Chairman of the meeting.

 

 

5

CO-OPTION OF NEW PARISH COUNCILLOR

There has been a query about possible co-option on to the parish council.   The application has not been confirmed at the time of sending out the agenda, but if it is confirmed before the meeting, details (personal statement) will be circulated and the application can be considered at the meeting.

 

The council will be asked to CONSIDER the application for co-option. The council is not bound to co-opt the candidate if it chooses not to do so.

 

 

6

REPORTS

To RECEIVE brief reports on the following matters.

 

Chelmsford City Council

City Cllr N Chambers

 

Essex County Council

Cty Cllr J Aldridge

 

Play park, Edney Common

Cllr D Cameron

 

Village Hall

Cllr C Sargent

 

Public Rights of Way

M Martin has walked some of the paths but many are too muddy at present. She discovered a huge amount of flytipping on the bridleway (concrete road) that goes past Writtle Park House and the clerk reported it to CCC.

 

 

7

REPORT OF THE CLERK

 

To RECEIVE the report of the clerk.

 

1

Highways reports

Cty Cllr Aldridge has been following up the parish council’s queries about highways & PRoW fault reports made online, which are not showing up on the website of faults reported. So far his endeavours have not produced particularly helpful answers from the officers and he is pursuing it further.

 

 

2

Local Highways Panel

For information: The position on the proposed schemes is the same as I reported to the council in July 2017, viz:

Funding for the design of the two traffic management schemes in Edney Common and Loves Green is on the Approved Schemes list of the Chelmsford Local Highways Panel and should be completed in quarter four.   (Once the designs are completed, the Panel would then have to agree to fund implementation of the schemes.)

Funding for the design of the other scheme, for a footway from Edney Common to Loves Green, is still on the Potential Schemes List and would need a recommendation from the Panel to bring it into the approved works programme. (Note this is only funding of the design so the scheme has not got as far as the traffic management ones above.)

 

 

3

General Data Protection Regulations 2018

Members may have heard of the GDPR which come into force in May 2018.   I attended a seminar about the Regulations and am still digesting the information. Some aspects of the Regulations have not yet even been published.   The council will have to consider how it will implement the Regulations but hopefully it will not prove too onerous. A further report will be made when more information is available.

 

 

4

 

VAT on garage rents

At the last meeting a question was raised about charging VAT on the garage rents. Please see attached briefing note which may clarify the situation.

 

 

 

8

ST PAUL’S CHURCH – GRANT APPLICATION  

A grant application has been received from St Paul’s Church.

 

8.1

MAGAZINE

In March 2017 the council agreed to pay a grant up to a maximum of £1,220 for the costs of the magazine in 2017. At this time the magazine was a monthly publication with no indication that change was likely. In July the magazine went to bi-monthly publication, with some colour pages.

The grant application details the cost of each issue and the editorial costs. The total for 2017 was £1,217.89.

The grant application also says that print numbers were increased from 320 copies to 325 when the magazine went bi-monthly, and it is planned to increase the print run to 330 in 2018.

The council is asked to CONSIDER the grant application for the magazine.

 

 

8.2

CHURCHYARD MAINTENANCE

In March 2017 the council set a cap of £600 on the grant for churchyard maintenance.

The grant application informs the council that the total amount spent on the churchyard was £630 in 2017.

The council is asked to CONSIDER the grant application for the churchyard maintenance.

 

 

 

9

FINANCE

 

9.1

 

Accounts for payment

To APPROVE the accounts for payment (list will be available at the meeting).

 

 

9.2

To NOTE the account balances as at 31 December 2017.

 

 

10

HIGHWAY MATTERS REPORTED BY COUNCILLORS AND CLERK

1          Speeding Traffic (standing item)

 

 

11

 

 

 

COMMUNICATIONS AND CORRESPONDENCE

To RECEIVE such communications and correspondence as the Clerk may place before the Council.

1          Stapleford Airport Airspace Change Consultation

            Email has been circulated to councillors. The Council is asked if it wishes to comment on the proposals.

 

 

12

 

DISTRIBUTION BAG

None.

 

 

13

DOCUMENTS ON DEPOSIT

To RECEIVE notice of the following documents received by or deposited with the Clerk.

None.

 

 

14

PLANNING APPLICATIONS

 

a)

To NOTE the parish council’s comments made on planning applications between meetings.

 

 

App. no.

17/01876/FUL

 

 

Location

The Old Granary, Old Barns Lane

 

 

Proposal

Retrospective planning permission for a swimming pool

 

 

Comment

No objection

 

 

 

 

 

 

App. no.

17/01470/FUL

 

 

Location

Willow Barns, Ingatestone Road

 

 

Proposal

Conversion of existing barn to residential annexe

 

 

Comment

No objection in principle, although concern expressed that the annex will become a primary residential unit in itself, separate from the main building.

 

 

 

 

 

 

App. no.

17/01955/FUL

 

 

Location

2 Schoolfield Cottage, Radley Green Road

 

 

Proposal

Construction of timber framed porch

 

 

Comment

No objection

 

 

 

 

 

b)

To CONSIDER the following planning application.

None.

 

 

 

 

c)

To CONSIDER any other planning applications received since the agenda was prepared.

 

 

 

 

 

d)

DECISIONS BY CHELMSFORD CITY COUNCIL

To NOTE the following planning decisions by Chelmsford City Council.

 

 

 

GRANTED

 

 

 

App. no.

17/01818/FUL

 

 

Location

Field opposite Barrow Farm, Metsons Lane

 

 

Proposal

Retrospective application for foam pit and roll in ramp for pedal cycles

 

 

 

 

 

 

App. no.

17/01458/FUL

 

 

Location

The Willows, Cock Lane

 

 

Proposal

Replacement dwelling

 

 

 

 

 

 

App. no.

17/01876/FUL

 

 

Location

The Old Granary, Old Barns Lane

 

 

Proposal

Retrospective planning permission for a swimming pool

 

 

 

 

 

e)

 

 

PLANNING CORRESPONDENCE

i           To NOTE any planning correspondence received and respond to             consultations as appropriate.

None.

 

 

 

 

15

OTHER URGENT BUSINESS – for information only

To NOTE any matter of an urgent nature which a Member or the Clerk may wish to draw to the attention of the Council, and/or request to be included on the agenda for the next meeting of the Council.

 

Note: no decisions may be taken during this item as the required statutory notice of the business will not have been given.

 

 

16

DATE OF NEXT MEETING

7.30 p.m. Wednesday 14 March 2018

 

 

17

EXCLUSION OF PRESS AND PUBLIC

To RESOLVE to exclude the press and public from the following item under the Public Bodies (Admission to Meetings) Act 1960 as it contains confidential information relating to property matters.

 

 

18

 

PROPERTY MATTER

Report has been emailed to parish councillors. Please note the information therein must be kept confidential and is for the information of parish councillors only.