1

APOLOGIES FOR ABSENCE

To RECEIVE any apologies for absence.

2

CONFIRMATION OF MINUTES

To APPROVE the minutes of the meeting of the parish council held on 10 July 2013 as a correct record.

3

DECLARATIONS OF INTEREST

3.1

Councillors to DECLARE any disclosable or other pecuniary interest or other interest in any items on the agenda, in accordance with the adopted Code of Conduct.

Pecuniary or other interests should be declared at this time, or at any point in the meeting where they become apparent.

Councillors must inform the Monitoring Officer of Chelmsford City Council, via the Clerk, within 28 days of becoming aware of any change in their pecuniary or other interests.

3.2

DISPENSATIONS

To CONSIDER any requests for dispensation from the provisions of S31(4) of the Localism Act 2011.

S31(4) states that a member may not participate in any discussion or vote upon a matter, at the meeting, in which he/she has a disclosable pecuniary interest.

Requests for dispensation must be made in writing to the Clerk.

4

QUESTIONS FROM MEMBERS OF THE PUBLIC

To RECEIVE questions from members of the public.

In accordance with the agreed procedure public questions will be taken and shall be limited to a maximum of 15 minutes or such other period as may be determined by the Chairman of the meeting.

5

REPORTS

To RECEIVE brief reports on the following matters.

Chelmsford City Council

City Cllr N Chambers

Essex County Council

Cty Cllr J Aldridge

Police

Police representative

Village Agent

Brenda Smith

Play park, Edney Common

Cllr D Cameron

Village Hall

Cllr A Pipkin

Footpaths/Public Rights of Way

D Taylor

6

REPORT OF THE CLERK

To RECEIVE the report of the clerk

1

Purchase of land and buildings from CCC

An update from the solicitor is awaited.

2

Salt/grit bins

Further to the request made at the last meeting, I have circulated an email from ECC about the installation of salt bins. ECC will no longer agree to them being sited on highway land. If the parish council obtained permission and sited one on private land, it would be responsible for maintenance and stocking of the bin.

The cost of a bin varies according to size and material, for example £179 for 400l, plus installation cost.

3

Highways issues

Various emails from Cty Cllr Aldridge about the highways issues raised have been forwarded.

The request for signage for the Village Hall has been submitted by the Village Hall Committee.

4

Parish magazine

Copy will now be sent to the new editor. Arrangements for distribution have been made. I have supplied stamped addressed envelopes to ensure the city and county councillors receive a copy. Invoices, other than those currently outstanding, will in future be paid directly by the PCC and an annual application for a grant will be submitted to the council.

5

National Pay Award

Agreement on the national pay award has been reached. An increase of 1%, backdated to 1 April 2013, was given. This has been implemented as per the clerk’s contract.

6

Local Highways Panel Schemes

The Local Highways Panel holds a list of schemes which have been requested by parish councils and others over many years. The LHP is updating the list and checking the status of the schemes, some of which are not clear. A list of the schemes has been issued with an indication of the rating of each one.

Two of Highwood’s schemes were for traffic management in Loves Green and Edney Common, to include priority working with a pair of chicanes. These have been rated as red schemes – against Essex Policy or there is no appropriate engineering solution. The comment is “would urbanise rural environment. A better and cheaper scheme would be to widen the edge markings and remove central line. No apparent issues on site, may be benefit to getting 24hr flow data. But suggest that traffic calming is unlikely to be cost effective. Against policy.”

The LHP will consider red schemes further if there is strong supporting evidence. The council will have to complete an LHP request form. A copy has been sent to councillors and they are asked to look at it and help provide the necessary information if they wish to take the request further.

The third scheme was for a footway from St Paul’s Church, Loves Green, to the Green Man, Edney Common. This does not seem to be on the programme and I have requested more information and for it to be reinstated.

Each council is only permitted to have three schemes on the list.

7

FINANCE

7.1

Accounts for payment

To APPROVE the accounts for payment (list will be available at the meeting).

7.2

To NOTE the account balances as at 2 September 2013.

8

HIGHWAY MATTERS REPORTED BY COUNCILLORS

1          Speeding Traffic (standing item)

9

COMMUNICATIONS AND CORRESPONDENCE

To RECEIVE such communications and correspondence as the Clerk may place before the Council.

10

DISTRIBUTION BAG

ECC Highways letter

CCC Building for Tomorrow: Sustainable Design and Construction Guidance

RCCE Village of the Year results

EALC mailing August

11

DOCUMENTS ON DEPOSIT

To RECEIVE notice of the following documents received by or deposited with the Clerk.

None.

12

PLANNING APPLICATIONS

a)

To NOTE the parish council’s comments made on planning applications between meetings.

App. no.

13/01075/FUL

Location

Budds Farmhouse, Ingatestone Road

Proposal

Demolition of existing dwelling and replacement house with new dwelling

Comment

No objection

App. no.

13/00881/FUL

Location

Riding Stables, Barrow Farm, Blackmore Road

Proposal

Demolition of 4 existing concrete stables and construction of 4 new wooden stables

Comment

No objection

App. no.

13/02062/DEVST

Location

Land at the Nest, Highwood Road

Proposal

Street naming and numbering: Forest Edge (developer’s first suggestion); Woodlands Way (developer’s preferred suggestion)

Comment

Council prefers Woodlands Way as it is a more accurate reflection of the surrounding environment

b)

To CONSIDER the following planning application

App. no.

13/01160/FUL

Location

Richmond Cottage, Loves Green

Proposal

Dropped kerb and new access

c)

To CONSIDER any other planning applications received since the agenda was prepared.

d)

DECISIONS BY CHELMSFORD BOROUGH COUNCIL

To NOTE the following planning decisions by Chelmsford Borough Council.

REFUSED

App. no.

13/00854/FUL

Location

Nortons, Radley Green

Proposal

Raising of roof to accommodate loft conversion with front & rear dormer windows and alterations to fenestration front entrance porch

e)

PLANNING CORRESPONDENCE

i           To NOTE any planning correspondence received and respond to             consultations as appropriate.

            None.

13

OTHER URGENT BUSINESS – for information only

To NOTE any matter of an urgent nature which a Member or the Clerk may wish to draw to the attention of the Council, and/or request to be included on the agenda for the next meeting of the Council.

Note: no decisions may be taken during this item as the required statutory notice of the business will not have been given.

14

DATE OF NEXT MEETING

7.30 p.m. Wednesday 13 November 2013