Agenda 13th March 2019

Highwood Parish Council

Tectona, Ongar Road, Stondon Massey, Brentwood CM15 0EF

7 March 2019

 

To:   MEMBERS OF HIGHWOOD PARISH COUNCIL

You are hereby summoned to attend a meeting of Highwood Parish Council to be held at 7.30 pm on Wednesday 13 March 2019 in the Village Hall, Loves Green, Highwood CM1 3QG to transact the business shown in the agenda.

The press and public are welcome to be present.

 

Aimi Middlehurst

Clerk

 

Agenda

Please note that the meeting will be suspended at 8p.m. for a presentation from Matt Hine, Operational Tasking Supervisor, Casualty Reduction Section, Essex Police. He has been asked to attend to explain how data from Speedwatch is processed, to talk about Trucam, and about the back office pressures.

 

1

APOLOGIES FOR ABSENCE

 

To RECEIVE any apologies for absence.

INTRODUCTION of new clerk, Aimi Middlehurst.

NOTE: this is the final meeting of the four-year electoral cycle.   Elections to the parish council will be held on 2 May 2019.

 

 

2

CONFIRMATION OF MINUTES

 

 

To APPROVE the minutes of the meeting of the parish council held on 9 January 2019 as a correct record.

 

 

3

DECLARATIONS OF INTEREST

 

3.1

Councillors to DECLARE any disclosable or other pecuniary interest or other interest in any items on the agenda, in accordance with the adopted Code of Conduct.

Pecuniary or other interests should be declared at this time, or at any point in the meeting where they become apparent.

Councillors must inform the Monitoring Officer of Chelmsford City Council, via the Clerk, within 28 days of becoming aware of any change in their pecuniary or other interests.

 

3.2

DISPENSATIONS

To CONSIDER any requests for dispensation from the provisions of S31(4) of the Localism Act 2011.

 

S31(4) states that a member may not participate in any discussion or vote upon a matter, at the meeting, in which he/she has a disclosable pecuniary interest.

 

Requests for dispensation must be made in writing to the Clerk.

 

 

4

QUESTIONS FROM MEMBERS OF THE PUBLIC

 

To RECEIVE questions from members of the public.

 

In accordance with the agreed procedure public questions will be taken and shall be limited to a maximum of 15 minutes or such other period as may be determined by the Chairman of the meeting.

 

 

5

REPORTS

To RECEIVE brief reports on the following matters.

 

Chelmsford City Council

City Cllr N Chambers

 

Essex County Council

Cty Cllr J Aldridge

 

Play park, Edney Common

Cllr D Cameron

 

Play area, rear of VH

Cllr P Latham

 

Village Hall

Cllr S Maclean

 

Public Rights of Way

M Martin reports that some footpaths have been sown over but hopefully will soon be reinstated as the crops grow.

 

 

6

REPORT OF THE CLERK

 

To RECEIVE the report of the outgoing clerk.

 

 

1

Flagpole

At the time of writing, the base for the flagpole had been installed, with the pole due to be erected shortly.

 

 

2

Play area fencing, car park surfacing and signage

This will be progressed in the handover between clerks.

 

 

3

Table tennis table

Cllr Latham has researched table tennis tables and recommends Cornilleau 510 Proline Outdoor Static table tennis table. The surface is resin and comes in blue or grey, with a fixed steel net. The table is 9 x 5ft, and the minimum play area is 17 x 11ft. Cost is £679 inc. delivery and VAT. This is a local firm (Great Dunmow). The method of securing to the ground needs to be ascertained.

https://www.table-tennis-tables.co.uk/shop/outdoor-tables/cornilleau-outdoor-table-tennis-tables/cornilleau-510-pro-outdoor-static-318866.html

 

 

4

Football goal posts

Cllr Sargent has requested a discussion on getting some football goal posts for the field behind the play area.

 

 

5

Grass cutting contract 2019

D W Wallace carried out the grass cutting and other similar maintenance tasks very competently and for a good price in 2018.   The firm is responsive and helpful and I recommend should continue to carry out grass cutting etc in 2019.   There will be an increase in the cost due to the need to mow differently and to carry out strimming in the new play area.

The council has already agreed to fortnightly mowing of the new play area behind the village hall, and is ASKED if it wishes to cut the Edney Common play area fortnightly as well.

 

 

6

 

 

 

 

 

Operation London Bridge – death of the monarch

CCC has offered to obtain a Book of Condolence for parish councils; 100 pages with space for five messages, cost £9.98.   Recommend: the book be purchased.

To co-ordinate arrangements, CCC has also asked for the information on the attached form. The council is asked to supply the information.

 

 

7

CCC “Love where you live” parish cleansing days

CCC is running parish cleansing days again from April to October in 2019, where parishes can suggest particular areas that may need a tidy up.   Services could include litter picking, footpath sweeping, road sweeping, removal of vegetation/weeds and graffiti removal.

The council is asked to suggest any areas to be covered, and the best time to be done.

 

 

8

CCC Chelmsford Champion Awards    

The council is invited to make nominations for the awards, which are given to people who go the extra mile to look after their local environment.

 

 

To RECEIVE the report of the incoming clerk.

 

 

1

IT equipment

It is recommended that the clerk should have a stand-alone laptop which will be the property of the council and hold all the files etc. A quote has been obtained from Fusion, a local company used to dealing with parish councils, able to provide good technical support and also to issue the necessary invoices to reclaim VAT. It is set out below.

There is a reserve available for IT equipment. The ongoing commitment to Office 365 will be met out of revenue budgets. The council is asked to AGREE to make this purchase. The outgoing clerk requests to keep the existing mono printer, purchased in 2010, as it will not work with the new equipment.

 

Lenovo V135 Laptop
Intel Core i5 7200U / 2.5 GHz Processor
Microsoft Windows 10 Pro 64-bit
8 GB RAM
256 GB SSD
DVD-Writer
15.6" TN 1920 x 1080 (Full HD)
HD Graphics 620
Wi-Fi, Bluetooth
TPM 2.0 Chip
1 Year RTB Warranty
£509.08
3 Year Warranty Upgrade

Microsoft Office 365 including Office Apps
£9.50 Per Month

HP Colour LaserJet Pro M255nw
colour
laser
A4/Legal
600 x 600 dpi
up to 21 ppm (mono) / up to 21 ppm (colour)
capacity: 250 sheets
USB 2.0, LAN, Wi-Fi(n)
£145.68
3 Year Warranty Upgrade
£39.00

Cartridges for the above
£59.00 Each (3 Colours and Black) - Approx. 0.4p per page

Installation & Configuration
£85.00 (approx. 2 Hours)
Optional Data Encryption
£79.00

Prices Exclude VAT @ 20%
E&OE

 

 

 

7

DEFIBRILLATOR CABINET

At the last meeting the council awarded £600 towards the purchase of a defibrillator (the balance coming from the British Heart Foundation). The equipment was to go on the wall of the village hall in a cabinet to be made by M Goddard. The project was initiated by Cllr Maclean, but acting as an individual, not in any official capacity.

Having received the equipment, Cllr Maclean now considers it requires a specialist cabinet which is heated, weatherproof, waterproof, and has an alarm if the cabinet is opened. The cost of the cabinet is £355 plus VAT. He asks the parish council to pay for the cabinet.

 

 

 

8

AMENDMENTS TO STANDING ORDERS

Two amendments to Standing Orders were proposed at the last meeting and, as per SO81, stood adjourned without discussion to the next ordinary meeting of the council. The council is now asked to RESOLVE to amend standing orders as below.

 

 

8.1

SO1, which refers to the night of council meetings: replace “Tuesday” with “Wednesday”

 

8.2

SO14: delete whole standing order as it restricts the total tenure of office for the Chairman and Vice Chairman to three years. This has not been implemented, certainly for the past eight years at least, and it would not be enforceable as the legislation says that the Chairman must be elected annually at the Annual Meeting of the Council and this can not be overridden. Whoever is elected as Chairman at the Annual Meeting holds that office regardless of any previous service.

 

 

 

9

FINANCE

 

9.1

 

Accounts for payment

To APPROVE the accounts for payment (list will be available at the meeting).

 

 

9.2

To NOTE the account balances as at 28 February 2019.

 

 

9.3

Internal Auditor

To APPOINT the internal auditor for 2018/19. Proposed: to appoint Mrs N Powell-Davies if she is willing to act again.

 

 

 

10

HIGHWAY MATTERS REPORTED BY COUNCILLORS AND CLERK

1          Speeding Traffic (standing item)

2          Metsons Lane (Cllr Mitchell)

            Complaints have been received by Cllr Mitchell about the speed of traffic going down Metsons Lane to Barrow Farm RDA. This road is public highway subject to the national speed limit (60mph).   She asks if the parish council could request the highway authority to introduce a speed limit and erect signs, or permit RDA to erect signs.

3          Car parking, Wyses Lane (Cllr Cameron)

            A complaint has been received about car parking problems in Wyses Road caused by the popularity of the Fox and Goose. Cllr Cameron would like to discuss what might be done.

 

 

11

 

COMMUNICATIONS AND CORRESPONDENCE

To RECEIVE such communications and correspondence as the Clerk may place before the Council.

None.

 

 

12

DOCUMENTS ON DEPOSIT

To RECEIVE notice of the following documents received by or deposited with the Clerk.

None.

 

 

13

PLANNING APPLICATIONS

 

a)

To NOTE the parish council’s comments made on planning applications between meetings.

 

 

App. no.

18/01978/FUL (amendment)

 

 

Location

The Green Man, Edney Common

 

 

Proposal

Demolition of existing timber building and construction of single storey rear extension

 

 

Comment

No objection

 

 

 

 

 

 

App. no.

19/00182/FUL

 

 

Location

Ivy Cottage, Loves Green

 

 

Proposal

Erection of replacement dwelling and garage

 

 

Comment

No objection

 

 

 

 

 

 

App. no.

19/00248/FUL

 

 

Location

The Kiln Cottage, Nathans Lane

 

 

Proposal

Two storey side extension

 

 

Comment

No objection

 

 

 

 

 

b)

To CONSIDER the following planning applications N

 

 

App. no.

19/00259/FUL

 

 

Location

Land at OakTree Farm, Ingatestone Road

 

 

Proposal

Erection of an infill chalet dwelling

 

 

 

 

c)

To CONSIDER any other planning applications received since the agenda was prepared.

 

 

 

 

 

d)

DECISIONS BY CHELMSFORD CITY COUNCIL

To NOTE the following planning decisions by Chelmsford City Council.

 

               

 

 

 

 

GRANTED

 

 

 

App. no.

18/01978/FUL & amendment

18/01979/LBC

 

 

Location

The Green Man, Edney Common

 

 

Proposal

Demolition of existing timber building and construction of single storey rear extension

 

 

 

 

 

 

App. no.

18/01492/FUL

 

 

Location

Building chalet 2, Radley Green Farm, Radley Green Road

 

 

Proposal

Retrospective application for change of use of farm store to one-bedroom dwelling

 

 

 

 

 

 

App. no.

18/02025/LBC

 

 

Location

Montagues Farm, Loves Green

 

 

Proposal

Replacement windows to the ground and first floor, front and side elevations

 

 

 

 

 

 

REFUSED

 

 

 

App. no.

18/01990/FUL

 

 

Location

Field opposite Barrow Farm, Metsons Lane

 

 

Proposal

Retrospective application for the siting of mobile home within the Radical Bikes site, for occupation by employees

 

 

 

 

 

 

App. no.

18/01759/OUT

 

 

Location

Land south of Hands Farm, Radley Green Road

 

 

Proposal

Outline application with all matters reserved except for access for two dwellings

 

 

 

 

 

 

WITHDRAWN

 

 

 

App. no.

18/05223/TPO

 

 

Location

12 Woodland Way

 

 

Proposal

(W1) - Hazel/ Hawthorn - Within site of 12 Woodland Way - Fell - Reason: In poor condition, low value to area and being a hazard to small children and pets. All coppices to be removed and shallow stump grinding carried out, native mix hedge would be installed within the woodland.

 

 

 

 

 

 

App. no.

18/01946/FUL

 

 

Location

Outbuilding north east of Highwood Cottage, Ingatestone Road

 

 

Proposal

Conversion of stables to dwelling house

 

 

 

 

 

 

APPEAL DECISIONS

 

 

App. no.

18/01305/FUL

 

 

Location

Woodland House, Loves Green

 

 

Proposal

The proposal comprises only the installation of a new window to the dining room (1770mm x 1050mm), the enlargement of the side living room window (from 630mm x 1050mm to 630mm x 2100mm) and enlargement of the first floor bathroom window (from 630mm x 750mm to 900mm x 750mm). To the road-side boundary it is also proposed to retain a close boarded fence.

 

 

Decision

Split decision: the window works have been allowed.   The fence has been refused.

 

 

 

 

 

 

 

App. no.

18/00018/ENF

 

 

Location

Cowells Court, Nathans Lane

 

 

Proposal

New access created onto the highway, gates adjacent to the highway constructed exceeding 1m in height

 

 

Decision

Appeal refused

 

 

 

 

 

e)

 

 

PLANNING CORRESPONDENCE

i           To NOTE any planning correspondence received and respond to             consultations as appropriate.

None.

 

 

 

 

 

14

OTHER URGENT BUSINESS – for information only

To NOTE any matter of an urgent nature which a Member or the Clerk may wish to draw to the attention of the Council, and/or request to be included on the agenda for the next meeting of the Council.

 

Note: no decisions may be taken during this item as the required statutory notice of the business will not have been given.

 

 

15

DATE OF NEXT MEETING

7.30 p.m. Wednesday 15 May 2019, preceded by the Annual Parish Assembly at 7.00pm. PLEASE NOTE this is the third Wednesday of the month, not the second as normal.