1

APOLOGIES FOR ABSENCE

To RECEIVE any apologies   for absence.

2

CONFIRMATION OF MINUTES

To APPROVE the minutes of   the annual meeting of the parish council held on 14 May 2014 as a   correct record.

3

DECLARATIONS OF INTEREST

3.1

Councillors to DECLARE   any disclosable or other pecuniary interest or other interest in any items on   the agenda, in accordance with the adopted Code of Conduct.

Pecuniary or other interests   should be declared at this time, or at any point in the meeting where they   become apparent.

Councillors must inform the   Monitoring Officer of Chelmsford City Council, via the Clerk, within 28 days   of becoming aware of any change in their pecuniary or other interests.

3.2

DISPENSATIONS

To CONSIDER any requests   for dispensation from the provisions of S31(4) of the Localism Act 2011.

S31(4)   states that a member may not participate in any discussion or vote upon a   matter, at the meeting, in which he/she has a disclosable pecuniary interest.

Requests for dispensation must   be made in writing to the Clerk.

4

QUESTIONS FROM MEMBERS OF THE PUBLIC

To RECEIVE questions from   members of the public.

In   accordance with the agreed procedure public questions will be taken and shall   be limited to a maximum of 15 minutes or such other period as may be determined   by the Chairman of the meeting.

5

REPORTS

To RECEIVE brief reports on the following matters.

Chelmsford City   Council

City Cllr N   Chambers

Essex County   Council

Cty Cllr J   Aldridge

Police

Police   representative

Village Agent

Brenda Smith

Play park,   Edney Common

Cllr D Cameron

Village Hall

Cllr A Pipkin

Footpaths/Public   Rights of Way

D Taylor

6

REPORT OF THE CLERK

To RECEIVE the report of the clerk

1

Purchase of land and buildings from CCC

Nothing further to report at   time of writing.

2

Resignation of Cllr Cain-Tyler

Cllr Cain-Tyler resigned from   the council after the May meeting. The   required statutory notice allowing for parishioners to demand a by-election   was placed in the Sparrows Close noticeboard.   As no such demand was received, the council is free to fill the   vacancy by co-option. An invitation   for applicants for co-option to fill the vacancy caused by Cllr Dobson’s   resignation had already been issued and as statutory requirements have been   met, the council can co-opt to both vacancies at this meeting if it wishes.

3

Play Area Inspection

The report from the play area   inspection has been received and circulated to councillors.

The company has also drawn up a   check list for the regular inspection and a copy has also been circulated for   information.

4

Emergency Plan

The council’s Emergency Plan   was drawn up some years ago and should be reviewed. A template has been circulated to   councillors which can be used as the basis for the plan although it can be   adapted as preferred.

Councillors are asked to   consider the template and assist in completing the information.

A free Community Resilience   Workshop is being held on 22 July at Heybridge, 9.30 to 1.00. The email has already been circulated to   councillors, who are now asked if anyone wishes to attend.

5

Annual Parish Assembly

There were no matters arising   from the Annual Parish Assembly which require to be dealt with.

6

Asset Register – water boiler

This is no longer in the   Chairman’s possession and must have been donated to the village hall. It will be removed from the council’s asset   register.

7

Verge adoption, St Paul’s church to bus stop

The application for the parish   council to adopt the verge has been submitted to Essex County Council   Highways Dept but no response received yet.

Cllr Latham has asked that the   council considers submitting a grant application to ECC’s Community   Initiatives Fund to pay for the works required to be done to make the walkway   usable by pedestrians i.e. removal of existing timber posts; new line of   posts one metre back from road edge; signage to inform church visitors that   they may park on the verge two wheels on, two wheels off; reinstatement of   informal lay-by back to grass verge; cutting back vegetation behind posts to   allow free passage.

Cllr Latham also asks the   council to consider a stage two of the project, to pave the walkway. The cost of this would be included in the   CIF application. Note: the parish   council has agreed to assume responsibility for the verge if ECC agrees; at   stage one, this would entail mowing the grass, but at stage two the parish   council would also become responsible for the maintenance of the paved   surface.

8

2

Winter Salt Bag Partnership

ECC has asked the council if it   wishes to participate in the Winter Salt Bag Partnership again this   winter. An email about the scheme has   been circulated to councillors.

7

CO-OPTION

As stated in the Clerk’s   report, there are two vacancies on the council to be filled by co-option.

An application for co-option   has been received from Julia Griffin and her personal statement has been circulated   to councillors. Ms Griffin has signed   the declaration confirming her eligibility for the office of councillor.

The council is asked to CONSIDER   the application for co-option. The   council is not bound to co-opt the candidate if it chooses not to do so.

8

FINANCE

8.1

Accounts for payment

To APPROVE the accounts   for payment (list will be available at the meeting).

8.2

To NOTE the account   balances as at 7 July 2014.

8.3

Petty cash account

Further to the decision to   close the petty cash account, made at the last meeting, the cash has now been   spent and it is not intended that cash will be held again, unless   circumstances arise which necessitate it.

9

HIGHWAY MATTERS   REPORTED BY COUNCILLORS

1          Speeding Traffic   (standing item)

2          Cycle races (Cllr   Horsnell)

3          Delivery lorries   unloading on the road outside the Nest (Cllr Horsnell)

4          Vegetation   overhanging the highways (Cllr Horsnell)

10

COMMUNICATIONS AND CORRESPONDENCE

To RECEIVE such   communications and correspondence as the Clerk may place before the Council.

11

DISTRIBUTION BAG

RCCE 2014 AGM & Annual Review 2013/14

EALC mailing June 2014

12

DOCUMENTS ON DEPOSIT

To RECEIVE notice of the   following documents received by or deposited with the Clerk.

None.

13

PLANNING APPLICATIONS

a)

To NOTE the parish council’s comments made on planning   applications between meetings.

App. no.

14/00756/FUL

Location

Phillips Farm,   Highwood Road

Proposal

Extensions to   existing house, conversion of pool room/annex and extensions to form new   dwelling, conversion of redundant barn & extensions to form dwelling.   Alterations to fenestration.

Comment

No objection

App. no.

17/00763/FUL

Location

Containers   rear of Oak Lodge, Loves Green

Proposal

Retrospective application for new gates and railings   to the site entrance with an overall height of 2.35m

Comment

The council objects to this application as the   property is a private house and the height of fence in the application is   considered inappropriate.

App. no.

14/00806/FUL

Location

Fidlers Moat,   Loves Green

Proposal

Ancillary   building, stables and the conversion of garage roof space including two   dormers and an external staircase & door

Comment

No objection

App. no.

14/00937/FUL

Location

Hollowdene,   Cock Lane

Proposal

Enlargement of   existing porch and roof-space accommodation with insertion of front &   side dormer windows & rear dormer window with Juliette balcony &   internal alterations.

Comment

No objection

App. no.

14/00999/CLEUD

Location

Oak Lodge,   Loves Green

Proposal

Storage   containers (30 no.) for rental and service yard

Comment

The parish   council objects to this application and disputes that the premises have been   in use for the stated purpose for a period exceeding ten years. The original owner of the property died several   years ago. His widow continued to   occupy the property, alone, until her death about three years ago but was not   carrying on the business at the premises during this time. The son of the family was living abroad and   returned after his mother died. The   property was subsequently sold and there was no evidence at the time of sale   that it was being used for any commercial business. If a business was being run then presumably   annual accounts would be available to view.   CCC is also requested to check with the council tax/business rates department   to establish whether domestic council tax or business rates were being

paid on the   property.

b)

To CONSIDER the following planning applications N

None

c)

To CONSIDER any other planning applications received since   the agenda was prepared. N

d)

DECISIONS BY CHELMSFORD CITY COUNCIL

To NOTE the following planning decisions by Chelmsford City   Council.

GRANTED

App. no.

14/00458/FUL

Location

Land At Oak Tree Farm, Ingatestone Road

Proposal

Amendment to planning   permission ref 13/01856/FUL (Demolition of existing dwelling and outbuildings   and construction of replacement dwelling.) to; 1. Insert velux windows to   front, side & rear; 2. Change the roof pitch & increase maximum ridge   height to 6m; 3. Change the rear hipped end to a gable end; 4. Alterations to   fenestration; 5. Move the position of the proposed dwelling

App. no.

14/00385/FUL

Location

Church Farm, Highwood Road, Edney Common

Proposal

Demolition of the existing   residential and agricultural building on site and construction of a new   building comprising a 4 bedroom residential unit and agricultural storage and   office space.

App. no.

14/00528/FUL

Location

Cowells Court,   Nathans Lane

Proposal

Amendment to   planning permission ref: 10/00638/FUL (Conversion of existing barns into a   single dwelling with detached garage and landscaping) to move the garage   & increase its size. Include a   front porch. Alterations to fenestration.

App. no.

14/00327/FUL

Location

Glengarry, Highwood Road, Edney Common

Proposal

Proposed wetland providing   storage for surface water attenuation system serving adjacent residential   development. Installation of new fencing with a maximum height of 1.8m

App. no.

14/00756/FUL

Location

Phillips Farm,   Highwood Road

Proposal

Extensions to   existing house, conversion of pool room/annex and extensions to form new   dwelling, conversion of redundant barn & extensions to form dwelling.   Alterations to fenestration.

WITHDRAWN

App. no.

14/00763/FUL

Location

Containers   rear of Oak Lodge, Loves Green

Proposal

Retrospective   application for new gates and railings to the site entrance with an overall   height of 2.35m

e)

PLANNING CORRESPONDENCE

i           To NOTE   any planning correspondence received and respond to             consultations as appropriate.

f)

PLANNING WORKING GROUP

With the resignation of Cllr Cain-Tyler, councillors are   asked for one or more volunteers to join Cllr Latham on the Planning Working   Group, which looks at planning applications and draws any important points to   the attention of other councillors.

15

OTHER URGENT BUSINESS – for information only

To NOTE any matter of an   urgent nature which a Member or the Clerk may wish to draw to the attention   of the Council, and/or request to be included on the agenda for the next   meeting of the Council.

Note:   no decisions may be taken during this item as the required statutory notice   of the business will not have been given.

16

DATE OF NEXT MEETING

Wednesday 10 September 2014