The Parish Council met on Tuesday, 3rd July 2018 at 7.30 pm in the Evangelical Church Hall.
CHAIRMAN: Councillor Mr R Siddall
Councillors: P Wakelin, V Hare, P. Cornell, J. Vango Searle Also in attendance 6 parishioners
236. Apologies for Absence
No apologies were received.
237. To invite Councillors to declare an interest in matters on the Agenda
No interests were declared
238. Minutes 5/6/2018
RESOLVED that the Minutes of the Parish Council held on the 5th June 2018 be approved and confirmed.
239. a) Planning decisions received from Maldon District Council
HOUSE/MAL/18/00378 Single storey and balcony rear extension. 4 The Green
The Council refused this application.
FUL/MAL/18/00432 Demolition of existing bungalow, garage and some outbuildings. Erection of detached
replacement dwelling and garage and change of use of land to residential.
The Council approved this application.
b) Latest planning applications
No planning applications were received
c) Planning appeals
No planning appeals were received.
240. Election of Vice-Chairman
Chairman Siddall proposed Councillor Cornell become the new Vice-Chairman. This was seconded by Councillor Wakelin.
RESOLVED Councillor Cornell accepted the position.
241. Councillor role, discussion, roles and responsibilities, designation, councillor conduct.
Chairman Siddall proposed to the other Councillors that portfolios were set up for different tasks, allocated to individual Councillors, to spread the work load more evenly. This was discussed, with the key areas being, finance, village liaison, village spaces, traffic, maintenance.
RESOLVED It was agreed that Chairman Siddall would continue with responsibility for finance (with the Clerk), standing orders, village liaison, common land, traffic management. Vice-Chairman Cornell is now responsible for village spaces. Councillor Hare takes maintenance projects. Councillor Wakelin provides support for all areas with his local knowledge and expertise. Councillor Vango Searle becomes responsible for the community speed watch.
242. Other Councillors
Chairman Siddall is not happy with the support from district and county councillors. They have not attended the Parish Council meetings for 7 years, except Chairman of Maldon District Council, Councillor H. Bass who came to a meeting earlier this year. The councillors generally do not reply to emails or reply when invited to meetings.
RESOLVED Chairman Siddall to draft a letter. The other Councillors agreed this.
243. Update on Traffic Movement project
A traffic survey had been carried out along Plains Road, which showed an average speed of 40 mph. Chairman Siddall contacted Highways and requested that SLOW signs be written on the road and a BEND sign. The road will now be surveyed to see where to place these. Chairman Siddall also spoke to Adrian Rayner regarding the Rangers doing speed checks, this will need a service level agreement. It is hoped that COUncillor Durham and MP Priti Patel will come to the village next month to see the situation for themselves.
RESOLVED Chairman Siddall proposed 2 hours per month for the speed checks at £60 a month. This was seconded by Councillor Cornell.
244. Update on playground repairs
RESOLVED This work has now been completed
245. Update on pond
Chairman Siddall re-applied to EALC for funding, but the Parish Council will have to prove that someone is employed to do this work and maintain the site on an ongoing basis. The decision on the funding will be made in December 2018.
Chairman Siddall suggested that the tree cutting be carried out in the autumn.
RESOLVED The pond file will be passed to Councillor Cornell, who has now taken responsibility for village spaces.
246. Discussion on playground inspection
A new provider is needed as Wicksteeds have proved themselves unreliable as it took nearly 4 months for them to supply the items needed to repair the equipment.
RESOLVED Chairman Siddall proposed we use MDC, who do playground inspections; this was seconded by Councillor Cornell. Councillor Cornell will now contact MDC.
247. Update on new computer
The Clerk now has the computer and is contacting relevant parties to advise them of the new email address. Putercare had quoted for encryption and anti-virus licences. It was agreed to accept the quotes for 3 year licences.
RESOLVED The Clerk to contact Putercare and get these installed.
248. Enforcement complaints
The Clerk had submitted a potential breach of planning control to MDC regarding the poultry sheds. Scaffolding lorries have been seen taking materials to this site, even though on the Planning statement from Stanfords in October 2017 it clearly states that the scaffolding company had been relocated.
Another breach reported to MDC in respect of temporary animal shelters in Sheepcoates Lane. 3 shelters have been built, in 3 separate fields. They have electricity connected, tiled rooves and do not look temporary.
RESOLVED MDC to investigate.
249. Sign for Sawyers field entrance, parking
A vehicle keeps parking in the entrance to the field in the evening and at weekends. Chairman Siddall suggested putting a sign on the gate “Keep entrance clear”.
RESOLVED The Clerk to contact MDC to see if this would be okay with them
250. Waste paper bin, Sawyers field
The Clerk had contacted MDC to empty this bin, but it has not been done.
RESOLVED The Clerk to contact MDC again.
251. Update on Buckingham Palace garden party
Chairman Siddall had applied on behalf of Councillor Wakelin.
RESOLVED If awarded Councillor Wakelin would go to EALC in Dunmow in September and to the garden party next year.
252. Bridge onto field
The bridge onto the common is in poor condition. The Green by The Swan needs the plants trimming as overgrown.
RESOLVED Councillor Hare to ask Peter Hare to inspect the bridge and quote to repair. Councillor Cornell to contact the landscape committee to get funds to tidy The Green.
253. Signs for Post Office Lane
The sign at the end of Post Office Lane, outside Lavender Cottage is missing.
RESOLVED Chairman Siddall to contact MDC to see if they replace it or is it down to the Parish Council, as it is an unadopted road.
254. Financial Plan
The Clerk issued to all Councillors a spread sheet showing a breakdown of costs for this financial year, including estimates of costs likely to occur.
RESOLVED Councillors to study and raise any queries at the next meeting.
255. Invoices for payment
Little Totham Evangelical Church £15.00 hire of hall (paid by standing order)
Microsoft £59.99 software for new computer
R. Collins Clerk’s 1st qtr wages
HMRC £46.80 income tax
Autela £30.00 payroll
N. Phillips £549.45 repair of playground equipment
Wicksteed £415.55 parts for repair of playground equipment
The Parish review is now at the consultation stage and needs parishioners to write to MDC supporting the review.
Essex police had written requesting space in the local newsletter to communicate with residents – this was send on to Vivian Smith.
Various newsletters were also received from MDC.
RESOLVED All items put in the correspondence folder for circulation to all Councillors.
There being no further business the Chairman closed the meeting at 9.05 p.m.
Signed by The Chairman ……………………………………….
ITEMS FOR NEXT MONTH’S AGENDA