Minutes of Meeting, Tuesday 4th September 2018
The Parish Council met on Tuesday, 4th September 2018 at 7.30 pm in the Evangelical Church Hall.
CHAIRMAN: Councillor Mr R Siddall
VICE CHAIRMAN: Councillor Mr P Cornell
Councillors: P Wakelin, V Hare, J. Vango Searle Also in attendance 8 parishioners
275. Apologies for Absence
Apologies were received from Councillor Cornell.
276. To invite Councillors to declare an interest in matters on the Agenda
Chairman Siddall declared an interest in item 11 on the agenda, Councillor complaint.
277. Minutes 7/8/2018
RESOLVED that the Minutes of the Parish Council held on the 7th August 2018 be approved and confirmed.
278. a) Planning decisions received from Maldon District Council
HOUSE/MAL/18/00810 single storey extension to rear. 4 The Green.
The Council approved this application.
b) Latest planning applications
18/00937/FUL Change of use from Sui Generis to a two bedroom residential dwelling (Class 3).
Clarks Farm, Wash Lane
The Parish Council approved this application, with 2 abstainers, and made the following comments: C3 –
materials to match existing appearance and materials to be submitted. C12 – details of doors and windows.
E1 – retention of hedges and boundaries.
18/00924/House and 18/00925/LBC Proposed 2 storey side extension and alterations, following demolition of
lobby and outbuildings. Moors Farm, Moors Farm Chase. The Parish Council approved this application with the
following comments: C3 – materials to match existing. C12 – details of doors and windows. C10 – roof
materials. D1 – protection of timber frame. D5 – retention of chimneys
c) Planning appeal
No planning appeals were received.
279. Update on traffic movement
Councillor Vango Searle has organised the training for spped monitoring for the 10th November in the Evangelical Hall.
When the training has been done Little Totham will be able to borrow the speed gun from Great Totham Parish Council.
Chairman Siddall met Priti Patel MP and |Mark Durham from MDC, together with Maddie Thompson, the District Councillor for Tolleshunt D’arcy, Tolleshunt Major and Tolleshunt Knights, and walked around the village. They then had a meeting at Clark’s on Beckingham Business Park. Clark’s, the Commodity Centre and Wilkins all agreed to ensure their drivers only go at between 20 and 25 mph through the village. Other businesses on the Business Park who have HGVs are still to be contacted by Chairman Siddall. The suggestion was made that lorries should continue to approach the Business Park through Little Totham, but on leaving should turn right, out of the Business Park, going through Tolleshunt Major and then turning left onto Witham Road and right on to Loamy Hill Road at the crossroads.
Unfortunately, the Essex Highways representative did not attend the meeting to hear this suggestion.
A flashing “30 mph” sign was discussed and the companies agreed to help fund this.
From this month, for 6 month Rangers will be doing 2 x 1 hour per month traffic speed checking; they have powers to fine and put points on the licences of offenders.
Priti Patel wrote to Councillor Bentley to explain the problems of heavy traffic in Little Totham and he replied suggesting an electronic traffic survey should be done.
RESOLVED Mark Durham to provide costs for flashing 30 mph sign. Chairman Siddall to contact Councillor Bentley and advise of the speed watch already carried out in the village.
280. Update on the pond
Councillor Cornell now has responsibility for this area. The pond is dry and very overgrown. The quote received last year was for £6,000 plus VAT, this would be to clear the pond and remove soil up to 1 metre down. Funding would be needed and it would be necessary to employ somebody to maintain the area in future. There was then a discussion on when best to do this.
RESOLVED Councillor Cornell to apply to Essex Crowd funding. It was agreed that this year it would be best to cut down the vegetation and clear is away; Councillor Cornell to ask for new quotes. The pond then to be dug out next year.
281. Update on playground inspection
This is due October. MDC have quoted £50.00 per site.
RESOLVED MDC to be contacted to see if they can do it on the 1st November each year.
282. GDPR data audit
The Clerk has now completed the data audit sheets and forwarded them to the Data Protection officer for approval.
RESOLVED Waiting to hear if these are approved.
283. Sign for Sawyers field entrance, parking
Councillor Cornell had contacted a company and been quoted for 2 sizes of sign to go on the Sawyers Field gate. This was discussed.
RESOLVED Councillor Cornell proposed to order the larger of the 2 signs, Councillor Vango Searle seconded.
284. Update on dangerous footpath
The Clerk had spoken to Jason Botelho at Essex Highways. He apologised for the footpath not being cut back earlier this year and confirmed it would be done in the next couple of weeks. Where the footpath is sliding into the ditch he will arrange for wooden edging boards to be put in place and extra posts to be erected. He will also contact the house on the right of the footpath and ask them to cut their hedge, as it is invading the footpath.
RESOLVED The footpath to be inspected over the next few weeks to see if the work has been carried out.
285. Councillor complaint
The solicitor at MDC has confirmed that the District Councillors have not broken any code of conduct by not attending Parish Council meetings or not replying to emails sent to them. This was then discussed as to what to do next; either do nothing or write directly to the District Councillors involved or write to them and the Conservative party.
RESOLVED The decision was taken to do nothing for now and review after the election in May 2019. This was proposed by Vice Chairman Cornell and seconded by Councillor Wakelin.
286. Banking mandate
Chairman Siddall and Councillor Wakelin signed the forms.
RESOLVED Councillor Cornell to take ID to the bank and hand in the forms to be actioned.
287. Signs for Post Office Lane
The sign at the end of Post Office Lane, outside Lavender Cottage is missing. Chairman Siddall was advised by MDC that this is not their responsibility, as is not a public road and is down to the residents to sort out.
RESOLVED No action can be taken.
288. Drug Dealing on the Little Common
Chairman Siddall was informed by residents, two weeks ago, that there had been anti-social behaviour on Little Common.
RESOLVED Chairman Siddall then spoke to the Rangers, who have passed the information onto the police.
289. Permanent “Tommy” war memorial
The wooden “Tommy” memorial has been put on the Little Common. Residents have asked it they can have a permanent memorial. An aluminium silhouette of Tommy can be purchased for £625.00 plus VAT – the money going to charity. It was suggested that the residents could be asked to contribute and a crowd funding page set up. Councillor Cornell offered to put a collection box in The Swan. It is not known how many residents of Little Totham lost their lives in the 2 World Wars.
RESOLVED Chairman Cornell to contact Lorna Keys from the local church and ask if she has any knowledge of the loss of lives and also to see if the church would like to contribute to the memorial. This was proposed by Councillor Cornell and seconded by Chairman Siddall.
290. Parish review consultation period
The review period has now ended.
RESOLVED MDC to inform the Parish Council if this is approved. If so, the new Councillors could join in May 2019.
291. Invoices for payment
Little Totham Evangelical Church £15.00 hire of hall (paid by standing order)
Clerk’s wages for 2nd quarter (July, August, September) payable 25th September
Autela Payroll £30.00 preparation of payroll for 2nd qtr.
EALC upcoming conference.
MDC newsletters, including a Lifestyle practitioner attending MDC offices.
Essex Air Ambulance request for donations.
EALC sent details of a briefing on the Local Service Fund.
RESOLVED All items put in the correspondence folder for circulation to all Councillors.
There being no further business the Chairman closed the meeting at 8.35 p.m.
Signed by The Chairman ……………………………………….
ITEMS FOR NEXT MONTH’S AGENDA
Over-grown hedge in Church Road
Insurance – fallen trees
Air ambulance donation