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Minutes 13 Nov 07

Minutes of the Meeting of the Council held on 13 NOVEMBER 2007 at the Church Room, Chapel Cut, Mistley commencing at 7.30 p.m. Present: - Cllrs Rose (Chair), (Fairhall (Vice Chair), Forrester, G Carter, Peacock, Rayner, Thompson R Ling (Clerk to the Council) 7 Members of the Public Apologies Cllrs J Carter, French, Horlock and Worsley. District Cllrs Dew and Guglielmi 98.07 Declarations of Interest Cllrs G Carter and Peacock declared a personal interest in item 4(i) of the Agenda (Village Hall) Cllrs Rose and Carter declared a prejudicial interest in item 6b of the agenda but, as there was no discussion on the item, remained at the meeting but took no part in voting thereon. Cllr Forrester declared a prejudicial interest in item 7 (appointment of Warden) of the agenda and left the meeting whilst this item was discussed. 99.07 Minutes of the Previous Meeting The minutes of the previous meeting held on 1 October 2007 were agreed as a correct record and signed by the Chairman. Proposed Cllr Rayner 100.07 Matters Arising a. AFFORDABLE HOUSING The Clerk reported that the questionnaires had received about a 30% return and the results were being analysed b. FEEDING OF BIRDS along The Walls. The Clerk reported that TDC had spoken to Swan Watch advising them that birds should only be fed from The Quay. TDC were also investigating the ownership of the greensward with a view to erecting signs advising against feeding from this area. c. FURZE HILL Recreation Ground The Clerk had received legal advice from E.A.L.C. that it was not possible to declare Furze Hill “Common Land” d. CLACTON ROAD The Clerk had received advice from the Police that a number of HGV drivers had been prosecuted for using Clacton Road illegally, but most drivers were using the road legally to obtain access to premises in Mistley, Manningtree and Lawford. The Police had also spoken to Mistley Quay and Forwarding with a view to improving the reception facilities for lorries. e. ALTERATIONS TO POSTS on The Green The Clerk reported a quotation of £720 plus VAT. It was agreed to take no further action. f. SKATE BOARD SITE It was agreed to take no further action until the views of Lawford Parish Council were known g. DOG BINS It was agreed to take no further action h. VILLAGE HALL It was agreed that a meeting should be arranged between the Management Committee, the Football Club and other regular users of the Hall with a view to holding an AGM to regulate the proper management of the Hall. Members of the council would be invited to this meeting. 101.07 Public Voice The meeting was adjoined from 7.55 p.m. until 8.22 p.m. to allow members of the public to speak. Matters raised were (1) Village Hall management (2) flood warning proceeded (3) report from Cllrs Rayner and Thompson regarding a meeting recently attended (4) Police panel attended by Cllr Peacock. 102.07 Action taken under Public Voice With regard to (1) this should await the result of the public meeting and (2) the Clerk to take up with ECC.. 103.07 Finance a. The following direct debits and standing orders were noted: £653.00 (salaries) Canon UK £183.38 b. A request for a grant to the Autumn Days Club was approved in the sum of £25.00. A request for Di’s Reptiles was not approved Proposed Cllr Fairhall c. The following payments were approved:- Autumn Days £25.00 B Clarkson £300.00 M.Q. and Forwarding £25.00 Status Office Services £46.95 Pest Dest Services £282.00 P Liverton £1216.14 Bruce Landscapes £400.00 G Gregson £522.88 Mistley PCC £820.00 Mistley Methodists £150.00 Cornhill Insurance £66.63 R.C.C.E. £55.00 Original Designs £232.12 I Rose £11.75 British Legion £50.00 Proposed Cllr Peacock d. The report from the Internal Auditor on the 2006/07 Accounts had been circulated and no action was deemed necessary. e. A date for the Finance Committee was agreed on 4th January 2008 104.07 Furze Hill Warden Following the resignation of the existing Warden the vacant post had been widely advertised. Only one application had been received from Mr Brian Forrester. It was agreed that Mr Forrester be appointed for a three month trial period Proposed Cllr Rose 105.07 Planning Recent planning decisions made by TDC since the last meeting were noted and comments made on new applications 106.07 Correspondence Recent correspondence was reported by the Clerk and is available from him. 106.07 Date of next Meeting Monday 17 December 2007 at the Church Room, Chapel Cut Meeting closed at 9.05p.m