Latest Minutes
Minutes of the Meeting of Mistley Parish Council held on 19 March 2007 at the Church
Room, Chapel Cut, Mistley at 7.30 p.m.
Present: Cllrs Rose (Chairman), G Carter, Fairhall, Peacock, Potter and Smith. R Ling (Clerk to the Council). District Cllr M Dew. Representative of Harwich and Manningtree Standard. 17 Members of the Public
Apologies: Cllrs J Carter, Forrester, French, Horlock and Worsley
12.07 Declarations of Interest
There were no declarations of interest
13.07 Minutes of the Previous Meeting
The minutes of the previous meeting held on 5th February 2007 were agreed as
a correct record and signed by the Chairman.
Proposed Cllr G Carter
14.07 Matters Arising
a. Feeding of swans along The Walls
The Chairman reported on the latest position and the Clerk reported that he
awaited a reply from the RSPB regarding reducing the number of Canada
geese. It was agreed that an application to construct a retaining wall along a
section of the bank should be submitted to the Environmental Agency at a
fee of £50.00
Proposed Cllr Peacock
b. Access Road to Furze Hill Recreation Ground
The Clerk reported that the new owners of the Secret Bunker had agreed to
contribute 25% of the cost of repairs to the road.
c. Applications to create Public Footpaths
The Clerk reported that he had received the appeal documents from Defra
and it was agreed that these should be passed to Mr Bob Horlock for
processing.
15.07 Public Voice
The meeting was adjourned between 7.45 p.m. and 8.30 p.m. to allow
members of the public to speak. Matters raised were (1) presentation of
proposed development at Baltic Wharf, Anchor Lane (2) feeding of birds
along The Walls (3) skateboard site and (4) youth facilities at Furze Hill.
16.07 Action on Matters raised under Public Voice
With regard to (2) a member of the public made various complaints regarding
the conduct of the Council. A response to these complaints will be included in
the agenda of the next meeting.
17.07 Finance
a. The following Standing Order was noted:- £632.00 (salaries)
b. The following payments were approved: E Dent £188.80. R Ling £147.52. Lubbock Fine £411.25. Pest Destruction Services £217.38. TDC £282.00. E.P.F.A. £25.00 (S137 payment). May Gurney £242.90. Bowling Garrard £681.50. Essex Police £6750.00. Status Office Services £69.90. C.P.R.E. £27.00 (S137 payment). I Rose £5.00. Environmental Agency £50.00. (Proposed Cllr Potter)
c. Quotations
i. Tree work Three quotations had been received in the amounts of
£3950.00, £2600.00 and £900.00. The quotation from Essex Woodlands
in the sum of £900.00 was accepted.
ii. Green Lane Signs Two quotations had been received in the amounts of
£461.78 and £283.97. The quotation from KASPA Signs in the sum of
£283.97 was accepted.
iii Repairs to Furze Hill Recreation Ground Two quotations had been
received in the amounts of £3325.00 and £1523.00 and a third was
awaited. Subject to the receipt of the third quotation, the quotation
from Pro-Mac Surfacing in the sum of £1523.00 was accepted.
Proposed Cllr Peacock
d. Audit of 2005/06 Accounts
The Clerk reported receipt of the External Auditors report on the 2005/06
accounts and had circulated the auditors comments. It was agreed to ask a
Consultant to prepare a Safety Policy and Risk Assessment for the Council.
e. Clerk’s Salary
It was noted that the hourly rate would be increased to £11.59 from
01/04/07 in accordance with the National Agreement.
f. Clerk’s Contact of Employment
A revised Contract of Employment had been drawn up by the National
Association of Local Councils and the Society of Local Council Clerks.
This was approved and will be signed by the Chairman and Clerk. With
regard to An allowance for the use of the Clerk’s house as an Office for
the Council it was agreed to pay a sum of £250.00 p.a.
Proposed Cllr Rose
18.07 Planning
Recent planning decisions made by TDC since the last meeting were noted.
19.07 Funding Day
Cllr Peacock and the Clerk reported on a funding seminar that they had
recently attended.
20.07 Village Hall
Cllr Potter explained improvements that the Management Committee wished
to make to the Village Hall which would involve building over land owned by
the Council. He requested permission to carry out this work when plans and
funding available. It was agreed that approval should be given.
Proposed Cllr Smith
21.07 Experimental Skateboard Site
A letter had been circulated from District Councillor M Dew regarding funding
for a skateboard site and finding a suitable location. It was agreed to defer this
matter pending a meeting between Cllr Dew and the Chairman to look at a
possible site to the west of the children’s play area at Furze Hill.
22.07 Welcome Home Field
It was agreed to nominate Mr Andrew Birch as a Trustee of the Welcome
Home Trust to replace Mr Keith Garwood whose term had expired. The Clerk
also reported on the accounts of the Trust for 2006.
23.07 Parish Council Elections
The Clerk reported that the election would take place on 3rd May and
nomination forms were available from him.
24.07 Correspondence
Recent correspondence was reported and the following decision made:-
a. Methodist Church – location of notice board. Agreed to find a new location
b. Mr R Dennis – parking in High Street. Agreed to forward to County Council
25.07 Any Other Business
There was none.
26.07 Dates of Next Meeting
Monday 30th April 2007 at 7.00 p.m. at the Church Hall,
New Road. The Annual Assembly will commence at 7.00 p.m. and will be
followed immediately afterwards by an Ordinary Meeting of the Council.
Please note change of time and location
Meeting closed at 9.10 p.m.
