Minutes 9 July 07

Minutes of the Meeting of the Council held on 9th July 2007 at the Church Room, Chapel Cut, Mistley commencing at 7.30 p.m. Present: - Cllrs Rose (Chair), Fairhall (Vice Chair), Forrester, Horlock, Rayner and Thompson, R Ling (Clerk to the Council) D/C G Guglielmi Press 6 Members of the Public Apologies Cllrs G Carter, J Carter, French and Peacock 56.07 Cllr Fairhall declared a personal interest in item 4(b) of the Agenda (Stour Sailing Club) 57.07 Minutes of the Previous Meeting The minutes of the previous meeting held on 29th May 2007 were agreed as a correct record and signed by the Chairman. Proposed Cllr Rayner 58.07 Matters Arising a. Stour Sailing Club It was agreed to give a £50.00 donation to the Stour Sailing Club Proposed Cllr Rose b. FLOODING along The Walls The Clerk reported that he had been informed by ECC that the road drains leading to the river would be flushed out shortly. 59.07 Minutes of Cemetery Committee The minutes of the Cemetery Committee held on 15th June 2007 were noted 60.07 Affordable Housing A report was given by the Chairman on a meeting with the English Rural Housing Association regarding the possibility of providing some affordable housing within the parish. A survey of need would have to be carried out and suitable sites identified. It was agreed in principle to proceed, and the Clerk was asked to arrange another meeting when a representative of the Rural Community Council of Essex could be present. Proposed Cllr Fairhall 61.07 Finance Committee The minutes of the Finance Committee held on 6th July were noted. 62.07 Matters Arising a. It was agreed that the offer from Wicksteed Leisure to repair the bearing on the ROUNDABOUT on a 50/50 cost basis be accepted. Also thatSIX NEW SWING SEATS and chains be purchased b The quotation from Bruce Landscapes for cabling work in connection with the CCTV equipment in the sum of £575.00 was accepted. Proposed Cllr Faihall 63.07 Public Voice The meeting was adjoined from 7.43 p.m. until 7.50 p.m. to allow members of the public to speak. Matters raised were (1) overgrown trees in High Street (2) skate board site (3) waste bins and dog signs required in Stourview Estate and (4) lorries stacked up adjacent to The Towers. 64.07 Action taken under Public Voice a. With regard to (1) the Clerk to report again to ECC, (3) D/C Guglielmi will take this up with TDC and (4) the Clerk to report to Police. 65.07 Finance a. The following direct debits and standing orders were noted: £1306.00 (salaries £4025.71 (street light energy) b. The following cheque signed as a matter of urgency was noted EJ Dent £309.09 c. The following payments were approved:- EJ Dent £187.55 RJ Ling £179.81 Bruce £675.63 P Liverton Ltd £1198.51 Monarch Safety Services 293.75 Essex Police £6750.00 Tendring Water £16.12 Tendring Water £30.85 Stour Sailing Club £50.00 (S137 payment) Proposed Cllr Horlock 66.07 Letter from PCSO Cuthbert re 5 a side Football The letter had been circulated and it was agreed to make up any shortfall in income over expenditure up to £100.00 Proposed Cllr Rayner 67.07 Request to place a MEMORIAL SEAT along The Walls A letter had been received from Mrs K Wheeler for a memorial seat in memory of her parents to be placed along The Walls. This was agreed subject to her paying all costs plus a small amount for future maintenance. Proposed Cllr Forrester 68.07 Planning a. Recent planning decisions made by TDC since the last meeting were noted. b. A letter from TESCO relating their proposals for a superstore in Manningtree/Lawford giving details of public consultation had been circulated by the Clerk c. The Clerk reported that a presentation by FIVEWAYS on its proposals to extend the existing store in Manningtree would be made at the next Manningtree Town Council meeting on 19th July 69.08 Health and Safety Policy A draft Health and Safety Policy, including a Financial Risk Assessment, had been circulated. This was approved and signed by the Chairman. 70.07 Correspondence Recent correspondence was reported and the following decisions made:- a. Mr E J Dent – resignation as Furze Hill Warden. Mr Dent was thanked for his services and the Chairman and Vice Chairman authorised to interview a suitable replacement. b.ECC – planned Parish Visits – agreed to report any minor work required to the Clerk. 71.07 Date of next Meeting Monday 20th August 2007 at the Church Room, Chapel Cut Meeting closed at 9.15 p.m.