Information available from Purleigh Parish Council

under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only

Website

Points of contact booklets

From the clerk

Notice boards

 

Who’s who on the Council and its Committees

Website

Notice boards

Free

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

Notice boards

Hard copy – contact clerk

Free

Free

Free

Location of main Council office and accessibility details

Website

Notice boards

Free

Free

Staffing structure

Website

Hard copy -contact clerk

Free

Free

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

 

Website

Hard Copy – contact clerk

 

Free

10p/sheet

Annual return form and report by auditor

Hard copy – contact clerk

10p/sheet

Finalised budget

Hard copy – contact clerk

10p/sheet

Precept

Website (in January Minutes)

Hard copy – contact clerk

Free

Free

Borrowing Approval letter

N/A

 

Financial Standing Orders and Regulations

Hard copy – contact clerk

10p/sheet

Grants given and received

Hard copy – contact clerk

10p/sheet

List of current contracts awarded and value of contract

Hard copy – contact clerk

 

Members’ allowances and expenses

N/A

 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

 

Website

Hard copy - contact clerk

 

Free

10p/sheet

Parish Plan (current and previous year as a minimum)

Parish Appraisal

N/A

Hard copy – contact clerk

Free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

May Parish Magazine

Website

Hard copy- contact clerk

30p

Free

10p/sheet

Quality status

N/A

 

Local charters drawn up in accordance with DCLG guidelines

N/A

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

 Current and previous council year as a minimum

 

 

(hard copy or website)

 Minutes on website

Hard copy – contact clerk

 

Free

10p/sheet

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website

Notice boards

Parish Magazine

Contact clerk

Free

Free

30p

Free

Agendas of meetings (as above)

Notice boards

Hard copy – contact clerk

Free

Free

Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.

Website

Hard copy – contact clerk

Free

10p/sheet

Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting.

Hard copy - contact clerk

10p/sheet

Responses to consultation papers

Hard copy – contact clerk

10p/sheet

Responses to planning applications

Hard copy – contact clerk

10p/sheet

Bye-laws

N/A

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities) 

Current information only

 

 

Website

Hard copy – contact clerk

 

Free

10p/sheet

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Hard copy – contact clerk

Hard copy – contact clerk

N/A

Hard copy – contact clerk

Hard copy – contact clerk

Hard copy – contact clerk

10p/sheet

10p/sheet

  

10p/sheet

10p/sheet

10p/sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

Contact clerk

Website/ contact clerk

N/A

Contact clerk

Website/notice boards

Website/notice boards

Hard copy- contact clerk

Free

Free

 

Free

Free

Free

Free

Information security policy

Contact clerk

Free

Records management policies (records retention, destruction and archive)

Contact clerk

Free

Data protection policies

Contact clerk

10p/sheet

Schedule of charges for the publication of information)

Contact clerk

Free

 

 

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

 

 

 

 

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Inspection only

Free

Assets Register

Hard copy – contact clerk

Free

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Not held

 

Register of members’ interests

Inspection only

Free

Register of gifts and hospitality

Inspection only

Free

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 

 

Points of Contact booklets

Website

 

Free

Free

Allotments

Notice board, Website, Points of Contact booklets, or from the clerk

Free

Burial grounds and closed churchyards

From clerk

Free

Community centres and village halls (Pavilion)

Website, Points of Contact booklets, notice boards

Free

Parks, playing fields and recreational facilities

From the clerk

Free

Seating, litter bins, clocks, memorials and lighting

From the clerk

Free

Bus shelters

N/A

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

 

  

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Risk Assessment (including insurance policies)

Inspection only

Free

 Contact details:

 

Jane Potter (Clerk)

27 Anchor Reach

South Woodham Ferrers

Chelmsford. Essex. CM3 5GS

Tel: 01245 320426

E mail: jane.m.potter@btinternet.com; clerk@purleigh.com

 SCHEDULE OF CHARGES

 This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *

 

Colour photocopying not available

 

 

Postage

Actual cost of Royal Mail standard 2ndclass

Statutory Fee

 

In accordance with the relevant legislation

Other

 

 

* the actual cost incurred by the public authority