Annual Parish Council Meeting 2008

   

WRITTLE PARISH COUNCIL

MINUTES OF ANNUAL PARISH COUNCIL MEETING

HELD ON MONDAY 12 MAY 2008

IN ROOM 7 LONGMEADS HOUSE

AT 7.30PM

 

PRESENT:                    Mr C J Hibbitt (Chairman)                                                       

Mr R J Bray (Vice Chairman)

                                    Ms L Bowser                Mr J Drake                  

Mrs P E Laflin              Mrs A Robinson                       

Mr P Storry                  Mrs W Walker

Mrs E A Roe                 Mrs C Knight   

 

IN ATTENDANCE          Mr. K Everett                Clerk

                                     

APOLOGIES:                Ms. M.Barratt               Mr A F Sach

                        Cllr. T Roper                Borough Councillor

                                    Cllr J F Aldridge          County Councillor

 

  1. WELCOME NEW PARISH COUNCILLOR

Mr CJ Hibbitt welcomed Mr. Andrew Carter to his first committee meeting as a Parish Councillor.

  1. MINUTES OF PARISH COUNCIL MEETING DATED 14 APRIL 2008.

Minutes approved

  1. MATTERS ARISING

3.1 Repair of the Green (minute 7)

  • Repairs to the Green are ongoing and are being funded out of the deposit from the circus. The committee confirmed that the deposit is sufficient to cover all work required to repair the Green.

3.2 WRITTLE COMMUNITY ASSOCIATION (minute 6)

Mr. C J Hibbitt, Mr. R J Bray and Mr. J F Aldridge attending a meeting with members of the ECC and Writtle Community Association, to discuss a number of issues relating to the future of the Writtle Community Association. ECC said that they would honour their responsibilities for the Longmeads House repairs but would not provide any extra money. Writtle Community Association needs to increase their income not only to cover running costs but also to provide for other repairs. At the AGM of the Writtle Community Association on the 4th June it is important to get the message across that without additional income the future of the association was in doubt. Mr. C J Hibbitt said that the Parish Council would provide support wherever possible; however, it was unable to provide any loans until there is an acceptable business plan which shows the loan can be repaid.

3.2 REVIEW STATUS OF PUBLICITY COMMITTEE (minute 9)

Mr. C J Hibbitt informed the meeting that Mr. S Robinson had resign as Parish Councillor effective immediately due to a disagreement over a publication by Mr. S Robinson.

  1. DISCLOSURE OF INTERESTS

None declared

  1. ELECTION OF CHAIRMAN

It was proposed by Mr R J Bray, seconded by Mr J Drake and unanimously agreed that Mr C J Hibbitt be elected again as Chairman for the next 12 months.

  1. ELECTION OF VICE CHAIRMAN

It was proposed by Mr C J Hibbitt, seconded by Mrs E A Roe and unanimously agreed that Mr R J Bray be elected Vice Chairman for the next 12 months.

  1. NEW CHAIRMAN'S OPENING ADDRESS

Mr C J Hibbitt thanked all the Parish Councillors for their commitment and hard work during the last year.  A number of the Parish Councillors were elected in 2007 and they have gained considerable experience during the year which will benefit the parish during the coming years.


  1. COMMITTEE STRUCTURE AND ELECTION OF MEMBERS AND OTHER APPOINTMENTS

9.1 Structure of Committees.

            The following agreed:-

            Development Committee - 

Ms L Bowser                 Mr R J Bray

Mr J Drake                    Mrs C Knight

Mr J Menown                 Mrs E A Roe

Mr A Carter

Environment Committee

Ms M Barratt                 Mrs W Walker

Mr P Storry                   Mrs B Laflin

Mrs A Robinson             Mrs E A Roe

Mr A F Sach                 

Playing Fields Committee

Ms M Barratt                 Mr R J Bray

Ms L Bowser                 Mr J Drake

Mr C J Hibbitt                Mrs B Laflin

Mr A F Sach

Executive & Finance Committee

Mr C J Hibbitt                Mr R J Bray

Mrs W Walker               Mr J Drake

Plus elected Chairs of Committees

5.3        Other Appointments

Following appointments made:-

EALC/ACDPC               Mrs E A Roe

Youth                            Mrs A Robinson

Village Hall                    Mrs C Knight

Christian Centre Mr R J Bray

Writtle News                  Mrs C Knight

Blencowe Trust              Mr D King to continue

Public Transport Mrs A Robinson

NHS                             Mrs S Ives to continue

Footpaths                      Mr D Cooley

Footways                      Mrs A Robinson

Neighbourhood Action

Panel - Police               Mrs W Walker

Infant & Junior School

Governor                       Mr D Cooley

Writtle Relief in Need      Mr D Cooley, Mrs E A Roe

Tree Warden                  Mr J Drake

Writtle Community

Association                   Mr P Storry, Ms L Bower 

 

Meeting agreed the Publicity Committee was no longer required.

 

  1. REVIEW ANNUAL PARISH MEETING 2 APRIL 2008

All agreed the meeting was a success and well attended by the public.

  1. APPROVAL OF PURCHASE: CCTV FOR PARADISE ROAD

Mr C J Hibbitt informed the meeting that the Executive & Finance Committee had recommend the purchase and installation of a fixed CCTV and lights at Paradise Road Sport Grounds with a budgetary limit of £5000. Mr P Storry seconded the proposal and all other councillors agreed.

  1. APPOINTMENT OF NEW PARISH CLERK

Mr C J Hibbit informed the meeting that the Executive & Finance Committee had unanimously agreed on the New Parish Clerk - Mr. Richard Gray who will start on the 2nd June.

  1. RECEIPT OF COMMITTEE REPORTS:

The following reports were received

  • Clerk's Reports 1st to14th April
  • Development Committee Report 14th April
  1. COUNCILLORS QUESTION TIME

No questions

  1. FINANCIAL REPORTS AS AT 14 APRIL 2008 AND APPROVAL OF PAYMENTS

Acceptance of report and approval of payments; proposed by Mr J Drake and seconded by E A Roe.

  1. OTHER REPORTS

Copy of an A-Z guide to Chelmsford Borough Council Services is now available. Clerk to obtain copies for Parish Councillors.

 

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Meeting Closed at 20:35

Date of next meeting Monday 2nd June 2008