ALRESFORD PARISH COUNCIL

Meeting to be held at 7.30pm on Wednesday 1^st June 2016

at The Pavilion, Ford Lane, Alresford

You are hereby summoned to attend the meeting of Alresford Parish Council in the Pavilion,the Press and Public are also invited to attend for the purpose of transacting the following business:

     AGENDA

06.16.475     Apologies for absence: To note apologies for absence received.

06.16.476     Minutes of the last monthly meeting: To approve the minutes of the meeting of 4^th May 2016.

06.16.477    Declarations of Interest: To note the nature and type of declarations of interest in accordance with the Council’s Code of Conduct (and section 106 of the Local Government Finance Act 1992) relating to items on this agenda.

06.16.478     Meeting adjourned. For the Public Forum (10 mins. no more than 3 mins. per person at the Chairman’s discretion).

Heather Purdy from Colne Radio will be speaking to us briefly, there will be an opportunity for questions after.

 Once the meeting commences after the adjournment the public are not permitted to speak.

06.16.479      Alresford Neighbourhood Plan

Alresford Parish Council have decided to undertake a Neighbourhood Plan (Localism Act 2011)

1. A minimum of four councillors to be appointed to form a Committee ‘The Alresford Parish Council Neighbourhood Plan Committee’.
2. Following the appointment of the Committee the Council will need to consider the following resolution and vote on the resolution.

Resolution:

It is resolved that Alresford Parish Council delegates administrative and other duties associated with the production of the Alresford Neighbourhood Plan to the Neighbourhood Plan Committee. This Committee is to operate on an initial first year budget of £15,000 consisting of grant finance and precept finance (the second and final year budget is estimated to be an additional £10,000). The Committee will have authority to appoint a Steering Group and engage the services of a suitable Consultant and Project Manager. The Committee must record all decisions made and keep accurate financial records.

06.16.480      Cockaynes Lane and Ford Lane

The Council to discuss and consider asking ECC for details regarding protected lane status for Cockaynes Lane and Ford Lane (leading to Alresford Creek).

06.16.481      Alresford Station House

Update on the situation with the Station House as regards the threat of demolition and resolution.

Resolution:

It is resolved that the Parish Council submits the prepared draft business plan to Abellio Greater Anglia in order to offer a viable grant funded solution to the future use of Alresford House.

06.16.482      Retention of the paper bank

To discuss the pros and cons of the paper bank.

06.16.483      Village Entry Gates

Gates in Wivenhoe Road, the Welcome Sign is damaged and needs replacing.   All Village Entry Gates; The Best Kept Village Signs, recommend these all need replacing.

06.16.484     County and District Councillor’s Reports: To receive reports from elected representatives. (5 minutes maximum would be appreciated).

06.16.485     Clerks Report General update on current projects (Including actions taken from resolutions carried at last meeting.)

Actions taken:

(i)            Update on the play area (gates)

(ii)          Pavilion signage

(iii)         Village sign

06.16.486     Correspondence: To consider correspondence not previously circulated.   

     (i)        Leaflet request from Bernard Jenkin

     (ii)       Anglia Level Crossing Reduction Strategy

06.16.487      Committee's and Working Parties: To receive reports.

     (i)        Planning – Report from Committee Chairman

     (ii)       Highways – Report from Working Party Chairman

     (iii)      Neighbourhood Planning Committee – Progress report

(iv)         Pavilion Management Committee – Report from Committee Chairman

(v)          Transport Representative report

06.16.488        Police Community Support Officer:

(i) Report to be received from PCSO Brandon

(ii) Suggested priorities for PCSO Brandon

06.16.489        Finance Report: To agree the monthly expenditure report from the RFO/Chairman of the Finance Committee (to be circulated by separate cover).

06.16.490      RFO Report

(i) Insurance cover

(ii) Asset register

(ii) Street lighting

04.16.491      Meeting closes                                                            

Michelle Salazar – Parish Clerk    26^th May 2016                                         

ALRESFORD PARISH COUNCIL

NOTICE OF COMMITTEE MEETING - THE PLANNING COMMITTEE

The Pavilion, St Andrews Close (To the rear of the Village Hall)

Wednesday 1^st June 2016 at 7.00 pm

Agenda

You are hereby summoned to attend the meeting of Alresford Parish Council Planning Committee in the Pavilion,the Press and Public are also invited to attend for the purpose of transacting the following business:

     1. Election of Chairman

     2. Apologies for absence: To note any apologies.

     3. Minutes of the last Meeting: To approve minutes of the last Meeting.

     4. Declaration of interest: To state any interests regarding the applications.

     5. Appointment of Proper Officer (if required)

     6. Application No. :16/00669/OUT

     Proposal: Proposed residential development of up to 50 new dwellings

     Location: land at Tenpenny Farm, North of St Osyth Road, Alresford

     Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council with their recommendations/comments.

     7. Application No. : 16/00658/FUL

Proposal: Construction of a single storey joint porch to front elevation of 32 & 34 Poplars Close

Location: 32 and 34 Poplars Close, Alresford

     Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council with their recommendations/comments.

     8. Application No. : 16/00596/OUT

Proposal: Proposed erection of up to 4 dwellings served via a private drive following minor demolition and restoration works to 163 Wivenhoe Road, Alresford.

Location: 163 Wivenhoe Road, Alresford

     Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council with their recommendations/comments.

1. Application No.: 16/00492/FUL

Proposal: Change of use of a small piece of land and add a mobile home/twin unit for temporary residence.

Location: Plumptons Farm, St Osyth Road, Alresford

     Reason: Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council

     with their recommendations/comments.

 Meeting closes

Michelle Salazar – Parish Clerk  26^th May 2016

ALRESFORD PARISH COUNCIL

Meeting to be held at 7.30pm on Wednesday 4^th May 2016

at The Pavilion, Ford Lane, Alresford

You are hereby summoned to attend the Annual Parish Council Meeting of Alresford Parish Council in the Pavilion, the Press and Public are also invited to attend for the purpose of transacting the following business:

AGENDA

05.16.282        Election of Chairman 2016-17

05.16.283        Election of Vice-Chairman

05.16.284        Apologies for absence: To note apologies for absence received.

05.16.285        Minutes of the last monthly meeting: To approve the minutes of the meeting on 6^th April 2016.

05.16.286        Declarations of Interest:To note the nature and type of declarations of interest in accordance with the Council’s Code of Conduct (and section 106 of the Local Government Finance Act 1992) relating to items on this agenda.

05.16.287        Meeting adjourned to allow Public Forum to take place. (Max 10 mins no more than 3 mins per speaker at the discretion of the Chairman)

05.16.288        Election of main Representatives and Committee Members (Other Reps and

Committee member’s elections will take place at future meetings)

(i)  Allotment representative

(ii) Tree Warden representative

(iii) Rights of Way (Footpaths) representative

(iv) Highways representative & Working Party

(v) Playing Field representative & Working Party

(vi) Transport representative

(vii) TDALC representative

(viii) Police Liaison representative

(ix) Planning Committee Members

(x) Personnel Committee Members

(xi) Pavilion Management Committee Members

(xii) Finance Committee Members

05.16.289        Responsible Financial Officer

Announcement relating to the appointment of the new RFO and a resolution:  It is resolved that RFO Chantelle Castle is to be an official bank account signatory of Alresford Parish Council in order to facilitate internet banking arrangements.       

05.16.290        Internal Auditor: To appoint an Internal Auditor for 2016-17

05.16.291        Correspondence not previously circulated

(i) Essex Fire Service letter response

05.16.292        Parish Clerk’s report

(i) Minutes reduction

(ii) Bin replacement at the school

 05.16.293        County and District Councilor’s Reports: To receive reports from elected

representatives. (5 minutes maximum would be appreciated).

05.16.294        Village Sign

To consider recommendations from the Village Sign Working Party. Resolution: It is resolved to

budget the sum of £5000 in order to purchase and install a village sign.

05.16.295        Car park improvements

To consider quotation(s) for the car park, approve works to be carried out and agree expenditure.

05.16.296        Flower beds

To set up a Working Party to produce recommendations for additional flower beds (low level) at Church Road/Wivenhoe Road junction and Station Road/ Wivenhoe Road junction.

05.16.297        Station House update

To receive an update regarding the current situation of the Station House.

05.16.298        2016 Annual Parish Meeting

The meeting will be held on the 11^th May at 7.30pm in St Andrews Church. Refreshments will be

provided.

05.16.299        Subsidising black bin bags

A request for this item was made at April’s meeting due to the finance cuts made by Tendring DistrictCouncil. To discuss and make a decision on the possibility of the parish council supplying bin bags toAlresford residents only.

05.16.300        Repair/Replacement of village sign

Village sign situated just before the approach to Mitchell’s Farm Shop is in a bad state of repair. To discuss and make a decision on funds to replace or repair sign.

05.16.301      Committee's and Working Parties: To receive reports.

      (i)        Planning – Report from Committee Chairman

      (ii)       Highways – Report from Working Party Chairman to include:

(a)  Flooding at four locations

(b)  Heavy lorries causing damage to properties in Wivenhoe Road

(c)  Speeding on B10247, Wivenhoe Road and Station Road

(d)  Footpath B1027 in poor state of repair, from Cockaynes Lane junction to Elmstead Heath area.

(e)  Inconsiderate parking along Station Road

(f)   Litter being thrown from vehicles along B1027 and Wivenhoe Road

      (iii)       Neighbourhood Planning Committee – Progress report

(iv)         Pavilion Management Committee – Report from Committee Chairman

(v)          Transport Representative report

05.16.302        Finance Report: To agree the monthly expenditure report (to be circulated by separate cover)

05.16.303        Police Community Support Officer: To receive the report of PCSO.

05.16.304        Meeting closes                                                                                 

Michelle Salazar – Parish Clerk

28th April 2016

ALRESFORD PARISH COUNCIL

                                      NOTICE OF COMMITTEE MEETING - THE PLANNING COMMITTEE

The Pavilion, Parish Office, Ford Lane (To the rear of the Village Hall)

Wednesday 4^th May 2016 at 7.00 pm

Agenda

You are hereby summoned to attend the meeting of Alresford Parish Council Planning Committee in the Pavilion,the Press and Public are also invited to attend for the purpose of transacting the following business:

1. Apologies for absence: To note any apologies.

     2. Minutes of the last Meeting: To approve minutes of the last Meeting.

     3. Declaration of interest: To state any interests regarding the applications.

     4. Appointment of Proper Officer (if required)

     5. Application No. : 16/00528/FUL

     Proposal: Proposed separation of one flat into two flats

     Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council with their recommendations/comments.

     6. Application No. : 16/00443/FUL

     Proposal: Removal of original porch and construction of new larger one

     Location: 118B Wivenhoe Road, Alresford, Colchester

     Reason: Parish Council Planning Committee to discuss and respond to Tendring District Council with their recommendations/comments.

     7. Meeting closes

Michelle Salazar – Parish Clerk

                                                                                                                                                                                                                               28^th April 2016