Parish Council Meetings

 

The council must hold an AGM and least three ordinary meetings a year. Meetings are usually held in the Reading Room on the first Thursday of each month. If business allows the January meeting is omitted. (Notices of meetings with the agenda are placed on the Parish Notice Board on the village green and the Parish Council website).

 

Before the formal business of a meeting takes place members of the public may address the meeting and question the Chairman. If any question relates to matters in previous minutes of the council at least three days notice must be given to the Clerk so that he can have them to hand for the meeting. The District and County Councillors may also give their reports to the meeting.

 

The agendas for the Parish Council meetings are set at the discretion of the Clerk who will consider any reasonable suggestion.

 

During the formal part of the meeting the council make policy decisions on matters which have been previously announced to the public in the agenda. Under the heading of 'Planning Applications made to Braintree District Council' members will be asked for approval and comments on individual applications. More general topics may arise under exchange of information, the more significant items for decision being added to the agenda of the following meeting.

 

All meetings are held on the 1st Thursday of the month and start at 7.30pm (unless otherwise stated) and are held in the Reading Room, High Street, Great Yeldham. 

 

 

Dates for 2019/20

 

  • 6th June 2019, 7.30 pm
  • 4th July 2019, 7.30 pm
  • August 2019 - No meeting
  • 5th September 2019, 7.30 pm
  • 3rd October 2019, 7.30 pm
  • 7th November 2019, 7.30 pm
  • 5th December 2019, 7.30 pm
  • January 2020 – No Meeting
  • 6th February 2020, 7.30 pm
  • 5th March 2020, 7.30 pm
  • 2nd April 2020, 7.30 pm
  • 7th May 2020, 7.30 pm

 

 

 

Future 2020/21 Parish Council meeting dates to be set at the Annual Parish Council meeting on the 7th May 2020

 

 

Photographs, film and audio-record the proceedings

Councils and other local government bodies are required to allow any member of the public to take photographs, film and audio-record the proceedings, and report on all public meetings. While no prior permission is required to carry out this activity, it is advisable that any person wishing to film or audio-record a public meeting let the Parish Clerk know so that all necessary arrangements can be made for the public meeting.

 

Public Participation

A Parish Council meeting is not a public meeting, but a meeting that is held in public. All members of the public have a statutory right to attend council meetings as observers, but as part of our commitment to community engagement, we also choose to set aside time at each meeting, to hold a public forum called “Public Participation Session”. Members of the public are welcome to attend to ask questions about agenda items or issues causing concern. Submissions (to the Parish Clerk) in advance of the meeting are welcomed so that questions can be answered more fully.

 

The conduct of this “Public Participation Session” has to be governed by a set of guidelines or standing orders, which we ask those involved, to respect (see below).

 

Members of the public are very welcome to stay for the remainder of the Council meeting, as observers, but they will not be able to join in any subsequent discussions. If confidential items (e.g. staffing issues) are discussed, members of the public may be excluded.

 

Questions from Parishioners Guidelines

 

  • The Chairman will decide in which order matters will be heard.
  • The Chairman will decide whether an immediate response will be given at the meeting or to respond to the matter in writing. Written responses will be provided within 10 working days.
  • Each member of the public is entitled to speak once in respect of each matter and for a maximum of 3 minutes, with 15 minutes being allocated overall for the questions from parishioners’ section. (These limits may be extended at the discretion of the Chairman.)
  • Questions must be addressed through the chair. All those present will act respectfully and will not act in a manner that demeans, insults, threatens or intimidates others. Offensive or threatening behaviour will not be tolerated and Council reserves the right to curtail the contribution of and exclude anyone acting in this manner.
  • Questions, comments and responses will be minuted concisely. Members of the public who participate in this section of the agenda must specify their name and address to confirm their residency within the parish.
  • If a member of the public is not prepared to disclose their credentials, the question can be forwarded in writing to the parish council.
  • Questions must relate to the business of the council, be a matter for which the council has responsibility or related to the well-being of the parish.
  • Parish councillors may ask any member of the parish council and any chairman of a committee of the parish council any question relating to the business of the council. Such questions may only be asked at ordinary meetings of the council.
  • The Chairman has the right to say that any question or statement is inappropriate and will not be accepted.
  • The chairman, or clerk, may reject a question, or a supplementary question, if it is not about a matter over which the council has responsibility, it is defamatory, frivolous, abusive or substantially the same as a question which has been put at a meeting of the council in the past 6 months requires the disclosure of confidential or exempt information. Where a question has been rejected a letter will be sent to the questioner setting out the reasons for the rejection.
  • If any person submits more than one question at any meeting, only their first question shall be asked and answered. If after all other questions have been asked and answered there is sufficient time available, the Chairman of the Council may ask the questioner(s) to ask their further question(s) in such order as the Chairman determines.
  • The Chairman has the discretion to alter the order in which questions are asked.
  • A brief record of topics raised at public participation will be included in the minutes of that meeting. Libellous, offensive and discriminatory comments will not be minuted.
  • All persons present will act respectfully towards every other person present and will not act in a manner that demeans, insults, threatens or intimidates him/her.  All statements, questions and responses, challenges to statements, complaints or criticisms must be made politely.
  • All statements, questions and responses must be related to the facts of the matter and not be personal in nature.  There shold be no reference to personal views on any person.
  • Councils and other local government bodies are required to allow any member of the public to take photographs, film and audio-record the proceedings, and report on all public meetings. While no prior permission is required to carry out this activity, it is advisable that any person wishing to film or audio-record a public meeting let their local government staff know so that all necessary arrangements can be made for the public meeting.