The minutes of the Parish Council meeting held on Monday 20th August 2012 in the Wignall Room, Ogilvie Hall at 7.15 pm.
 
As the meeting did not have the Chairman and Vice Chairman in attendance Mr B Rolfe was voted to run this meeting proposed Mr C Guglielmi Seconded Mrs L Pallett carried unanimously
 
62/1213 Present
Councillors, Mr T Barrett, Mr C Guglielmi, Mrs V Gugliemi, Mr B Jacobs, Mrs J Langstone, Mr R Ling, Mr D Macdonald, Mr J O’Mara, Mrs L Pallett, Mr G Payne, and Mr B Rolfe. 
Mr. D Thurlow (Clerk). 
Also Present:
M Mckay (Harwich and Manningtree Standard)
2 members of the public.
 
63/1213 Apologies were received from
Cllrs:  Mr A Coley, Mr D Ashley, and Mr K Simons (District Councillor)
 
64/1213 Minutes of the Previous Meeting
The minutes of the previous meeting held on Monday 23rd July 2012, having already been circulated were accepted and approved. Proposed by Mr J O’Mara Seconded Mrs L Pallett. 
 
65/1213 Matters Arising
Mr C Guglielmi thanked the council for the flowers and card that had sent by the council with regard to his son Joe.
 
66/1213 Open Session
1 Member of the public raised the following problems: A) It appears that children who accompany adults to the recycling centre at Greensmill are allowed to wander around the site and he considered dangerous. Clerk will pursue. B) The bend in Colchester Road at the bottom has an overgrown hedge and poor parking up to this bend making driving dangerous, clerk will write to Manningtree Town Council on this matter.  C) He had concerns over the parking in Station Road opposite Queensway the council have tried on numerous occasions to have restrictions placed but to no avail and despite the issuing of CPI tickets and work by the police the problem still persists.
Police Not present. This months figures had already been circulated 
District Council. Savings of £630K have been achieved. £300K is going to set up a business rate relief fund. £1.2 million matched funding to help new businesses. £143K to Tendrings Big Society fund. The free car-parking scheme has begun with residents receiving a car sticker. £100K to set up a new rural infrastructure fund to enable the council to deal with rural issues. A review of the Careline communication is being undertaken. The cabinet have approved the final version of the Local Plan and it has shifted from centralising the development on Clacton to across the district. There are new classes starting at Manningtree and Harwich sports centres.  A new head of planning has been appointed.
 
67/1213 Finance
a) Direct Debit
EON Energy(Street lights unmetered supply)£273.72
BT(Office communications broadband etc)£57.79 
Ogilvie Hall(Office Rent)£300.00
b) The following items of expenditure were approved and cheques signed
Salaries and Wages  £1424.56
Inland Revenue£331.23
D Hitchcock(Expenses)£81.33
Landscape Services(Grass Cutting)£2280.00
 
Proposed by Mr B Jacobs. Seconded Mr J O’Mara
 
c) Grants and Affiliations.  
Manningtree Business Chamber. A letter had been circulated from our representative regarding the matter of who reports back from their meetings as the minutes of the chamber meeting indicated that the chairman was the only one who could report on the chamber matters and not our representative. As the chairman of the Business Chamber was present she was invited to speak to clarify this matter and she stated that the representative can report back to his council and as she intends to attend council meetings she can also give a report. The council decide not to send the letter and to reaffiliate with the business chamber.      
 
68/1213 Planning
a) Planning Applications
12/00775/FUL, Agrochemex - Mr Alan Gamblin, Erection of a single storey building to accommodate a new waste treatment plant. Agrochemex Ltd Aldhams Farm Dead Lane Lawford. No Objection.
 
b) The planning decisions of Tendring District Council were noted.
  
69/1213 Joint Neighbourhood Plan & Community Land Trusts
This will remain on the agenda and we are still awaiting further information for the government. The Local plan should go before Tendring District Councils cabinet in September.
 
70/1213 Highways
Concerns were raised about the railway bridge on the A137 after a double decker crashed into it removing the top of the bus. Accidents at this spot happen on a few occasions and concerns were raised whether the structure of the bridge is damaged.
There will be highways meeting in September.
 
71/1213 Amenities.
A conditional; grant has been offered so we can replace the wooden fence at School Lane with a metal one.
The holder of key for the tennis courts would like to give up, as we would like to have a local resident to School Lane it was decided to leaflet local residents in School Lane, Grange Road and Bromley Road to find a replacement.
It was decided to purchase a new litterbin for Fitzgerald Close.
There will be amenities meeting in September.
 
72/1213 PCSO’s 
Another meeting is to be arranged between the parishes and the police.
 
73/1213 Tesco
No further developments. Although there appears to be meetings next week to discuss this situation.
 
74/1213 Jubilee
Still waiting for the last of the finance details to be finalised. A display of photos from the jubilee events in a shop in Manningtree has taken place.
 
75/1213 Foundry Court
Mrs L Pallett and Mrs V Guglielmi declared an interest. The open day was held with various interested parties having stalls. It is hoped that events will be better publicised in the future and Mrs V Guglielmi will try ensuring this happens. Colne Housing owns the building and Essex County Council lease the parts they need to. The day centre is run by Essex Care, the luncheon club by Colne Housing and the social side by The Friends of Foundry Court and it is felt that the co-ordinator should liase with these sections and raise funds to continue after the years set up has ended but we are not sure this is happening.  
 
76/1213 3 Parishes Trust
Mr D Macdonald declared an interest. The accounts have been circulated and posted in company’s house. It is hoped to get them agreed earlier next time. The cheques from the latest token scheme run by the Co-op are being handed over nest week. They are still pursuing charitable status. There are still hoping to give grants regarding the sports legacy.
 
77/1213 Office Refurbishment.
The shelving has been installed in the archive room and attention now turns to the meeting room.
 
78/1213 Vacancy
There will be no election for either of the two vacancies, therefore we have now reached the co-opting stage and the closing date for the first vacancy has passed.
The working group will be convened to start the co-opting process.
 
79/1213 Football Pavilion.
Mr J O’Mara declared an interest.
A meeting had been held with representatives of the clubs to discuss certain problems that have arisen due to a complaint received. The container will be removed and the pavilion will only be used in conjunction with sporting activities. Any events already booked in like the Kids Club summer programme will be honoured and once these have finished that will then stop.
There have been complaints about a party held there on 18th August with the police being called. It appeared these were not invited guests and turned up with there own alcohol etc and hung about the car park and surrounding area causing a nuisance they were not part of this organised party. The clerk will ask the police do additional patrols in the evening to stop youths congregating there.
The memorial bench will now be sited next to the pavilion this was agreed by the council.
The clubs put a lighting scheme forward and this was agreed by the council. Mr C Guglielmi will pursue to see if planning permission is needed. By having a larger and good-lighted area for football training helps keep the playing field in good condition  
 
80/1213 Meetings attended by councillors
.The report from the Mayflower line had been circulated.