The minutes of the Parish Council meeting held on Monday 23rd July 2012 in the Wignall Room, Ogilvie Hall at 7.15 pm.

42/1213 Present

Councillors, Mr A Coley, Mr T Barrett, Mr B Jacobs, Mrs J Langstone, Mr R Ling, Mr D Macdonald, Mr J O’Mara, Mrs L Pallett, Mr G Payne, and Mr B Rolfe.

Mr. D Thurlow (Clerk).

Also Present:

L Price (Harwich and Manningtree Standard)

2 members of the public. 

Mr D Elkin has resigned from the council and the chairman paid tribute to his contribution whilst a member of the council.

43/1213 Apologies were received from:

Cllrs: Mr D Ashley, Mr C Guglielmi, Mrs V Gugliemi, and Mr K Simons (District Councillor)

44/1213 Minutes of the Previous Meeting

The minutes of the previous meeting held on Monday 18th June 2012, having already been circulated were accepted and approved. Proposed by Mr B Jacobs Seconded Mr B Rolfe

45/1213 Matters Arising

None

46/1213 Open Session

2 Members of the public did not address the council

Police Not present This months figures had already been circulated

District Council Not present

47/1213 Finance

a) Direct Debit

EON Energy (Street lights unmetered supply) £264.89

BT (Office communications broadband etc) £57.76

Ogilvie Hall (Office Rent) £300.00

b) The following items of expenditure were approved and cheques signed 

Salaries and Wages £1434.06

Inland Revenue £333.43

D Hitchcock (Expenses) £46.49

D Thurlow (Expenses) £198.80

Landscape Services (Grass Cutting) £1860.00

A J Lighting (light repairs) £301.02

Martin Rayner (Jubilee Expenses) £390.00

Mistley Rugby Club Jubilee Grant) £100.00

Witchfinders Football Club (Jubilee Grant) £50.00

ATC Manningtree (Jubilee Grant) £100.00

Manningtree Army Cadets (Jubilee Grant) £50.00

Ogilvie Hall (Room Hire) £81.62

Mistley Parish Council (PCSO payment) £4223.44

Siemens (Photocopier) £252.79

D Ashley (Jubilee Expenses) £20.20

Tendring District Council (Riverside Rent) £60.00

Tennyson Insurance (Pavilion Insurance) £220.64 

Proposed by Mr B Jacobs. Seconded Mr J O’Mara

c) Grants and Affiliations.

Manningtree Business Chamber It was decided to defer a decision till next months meeting.

RCCE To affiliate at a cost of £80.00p 

48/1213 Planning 

a) Planning Applications 

12/00480/FUL, Ms Sharon McEachen, Removal of boundary wall to rear (as required to be retained by Condition 10 of TEN/1212/85) and erection of new fence to extend parking area. 78 Gainsborough Drive Lawford. No Objection

12/00564/FUL, Dunninghams Ltd - Mr D Pratt, Change of use from B1/B8 to B1/B8 and a tool hire business (A1). 3 Jubilee End Lawford No Objection

12/00636/FUL, Mr & Mrs J Willis, Proposed rear extension (following replacement of rear conservatory) and insertion of new window to existing bathroom. 77 Hungerdown Lane Lawford. No Objection 

ESS/36/12/TEN ,Essex County Council, Replacement of 1.8 metre high fence with a 2.1 metre high fence, provision of a 6.2 metre gate and a drop kerb vehicular access. Greensmill Welding,1 Greensmill Lawford Manningtree Essex (Next door to the Amenity Tip) No Objection.

12/00753/TCA, Mr F Nichols, 1 No. Oak, 1 No. Beech - fell, Lawford Hall Church Hill Lawford. No Objection 

b) The planning decisions of Tendring District Council were noted. 

49/1213 Joint Neighbourhood Plan & Community Land Trusts

This will remain on the agenda and we are still awaiting further information for the government. The Local plan should go before Tendring District Councils cabinet in September.

50/1213 Highways

The minutes of committee meeting had been circulated.

There had been objections to the 30mph speed limit proposal for Coxs Hill.

A reply from the highways dept re Westfield’s estate and we have to suggest areas for them to survey.

An informal vehicle rally is being held at the Station car park, have spoken to the railway police who at present are not concerned. 

51/1213 Amenities.

It is hoped to do a development plan for the play equipment at School Lane that will also include the tennis courts.

If there are any ideas for sports facilities in Lawford these are to go to the 3 Parishes Trust.

There has been a request to have a memorial seat for Mr D Pembrooke at School Lane this was agreed.

The service at the chemists in Manningtree is again causing concern clerk to write to Boots.

It was hoped the roundabout sponsorship contract will be settled soon.

The ducts in the brook/well have been cleaned. 

52/1213 PCSO’s

The minutes of committee meeting had been circulated.

We are still trying to get the names of similar parishes that sponsor PCSO’s.

The police station will be sold but not until a new premises are found.

The parking situation in Station Road is getting worse and they are beginning to park opposite Queensway again.

53/1213 Tesco

No further developments.  

54/1213 Jubilee 

Still waiting for the last of the finance details to be finalised. Grants to organisations who helped have been given. There is to soon be a display of photos from the jubilee events in a shop in Manningtree. 

55/1213 Foundry Court

A meeting had been held to discuss the progress of far; there were representatives of all interested parties. It is estimated that it will cost £20,000.00 a year to run excluding staff costs. The development officer has been researching local needs and has several ideas for the centre as well as trying to raise funds to keep the centre running. There are plans to improve the entrance, install ramps and notice boards. There is a "have your say" day on Saturday 28th July and councillors were encouraged to go. 

56/12133 Parishes Trust

They are still pressing ahead with charitable status. They are still obtaining ideas for the money raised in regard of sporting ideas for the area. The youth shelter is still hoped to be sited at the Telephone Exchange. 

57/1213 Office Refurbishment.

The proposed service level agreement was agreed. There will be improvements to the office area and it is hoped to run a Saturday morning surgery this will be advertised. There will be a small budget. 

58/1213 Vacancy 

There is an ongoing vacancy, which has reached the co-opting stage and now there is another vacancy as Mr D Elkin has resigned.

The council declared a) that there is a new vacancy b) to proceed with filling the original vacancy whist starting the process of finding another new councillor. 

59/1213 Code Of Conduct.

There is a new "Code of Conduct" (in conjunction with Tendring District Council) that members will abide to whist they are a councillor. This is part of the new law that came into force on the 1st July 2012. The council agreed to sign up to this new code vote passed with only 1 abstention.

All councillors have now filled in the members of interest form. These will be forwarded to the monitoring officer at Tendring District Council.

60/1213 Football Pavilion.

Due to a complaint from a local resident regarding the use of the pavilion a letter had been received from the enforcement office of Tendring District Council regarding this matter. As we are the landlords we are held to account and in this respect the Mistley Kids Club will after its summer programme be locating back to Mistley Village Hall. This had been a temporary arrangement due to Mistley Village Hall being out of action for a period and it was right and proper that a home was offered to keep them running but Mistley Village Hall is now functioning again. There will be a meeting arranged between the council and the senior and junior sections of the football to discuss how the pavilion will be run and what will happen to the container. 

61/1213 Meetings attended by councillors

The council had attended the presentation evening held by the 1st Responders who had received a special award. It was a good evening and the council had written thanking them for their invitation.

It was noted that Manningtree Market was now on a Tuesday instead of a Friday.