The minutes of the Parish Council meeting held on Monday 17th December 2012 in the Wignall Room, Ogilvie Hall at 7.15 pm.
 
136/1213 Present
Councillors: Mr A Coley, Mr D Ashley, Mrs J Goodchild, Mr C Guglielmi, Mrs J Langstone, Mr R Ling, Mr D Macdonald, Mr J O’Mara, Mrs L Pallett, Miss V Pretty and Mr B Rolfe. 
Mr. D Thurlow (Clerk). 
Also Present:
PC J Miles and PCSO O Churchill (Essex Police)
L Price (Harwich and Manningtree Standard)
9 members of the public.
 
137/1213 Apologies were received from: 
Cllrs, Mr T Barrett, Mrs V Gugliemi, Mr G Payne and Mr K Simons (District Councillor)
 
138/1213 Minutes of the Previous Meeting
The minutes of the previous meeting held on Monday 19th November 2012, having already been circulated were accepted and approved. Proposed by Mr C Guglielmi Seconded Miss V Pretty
 
139/1213 Matters Arising
None
 
140/1213 Open Session
1 Member of the public raised the problem of litter pushed behind a chain link fence on a footpath in Waldegrave Way. He also raised the problem of the car park at Riverview play area cutting up because of cars parking there. The lease is up next year and the council are hoping to extend it again for a longer lease so something can be done about it. 
1 Member of the public Raised the problems of blocked of blocked drains and a broken drain on Cox’s Hill, this led onto a general discussion about how things have become worse since the highways have been reorganised. The council keep trying to achieve results and occasionally have a small success. They also raised the subject of parking and traffic congestion in Lawford and how they thought it would increase if new developments were built. They felt the problems surrounding the A137 railway bridge should be resolved before any further houses are built in Lawford. The chairman assured them that the council actively pursues local problems. 
Police. Figures for November had not been received but there had been 3 burglaries, 3 Thefts of motor vehicles and burglaries of out buildings. There have been extra patrols and leaflet drops reminding residents to be vigilant. The parking problem in Station Road was raised again.  
District Council. Councillor P Halliday was elected as the new leader of the council at the meeting on 27th November and a new cabinet has been formed. This has seen the removal of 5 decision makers and the creation of 3 new-dedicated focus member’s one being for tourism. There are now 5 main decision makers. With the announcement of an enquiry regarding Bathside Bay, Hutchinson International Ports have decided to withdraw their application. Representatives of the district council will go to Westminster to discuss the future of this project with representatives of the government. The council will review the conduct arrangements after the first meeting exposed shortcomings. Proposed new rules on the allocation of council housing are out for consultation it is hoped they will give priority to local people and control the influx of people from outside the district. Key points in the budget proposals 300k to continue the free parking scheme, 94k to increase the CAB base budget and the council tax will be frozen. 
County Councillor. Not present
 
141/1213 Finance
a) Direct Debit
EON Energy(Street lights unmetered supply)£264.89
BT(Office communications broadband etc)£59.34
Ogilvie Hall(Office Rent)£300.00
b) The following items of expenditure were approved and cheques signed
Salaries and Wages  £1394.16
Inland Revenue£322.63
D Hitchcock(Expenses)£32.02
D Thurlow(Expenses)£89.00
MSS(Cutter repair)£77.00
Siemens(Photocopier)£78.79
SLCC(Affiliation)£162.00
A & J Lighting(repairs)£91.02
B M Porter(meeting room decoration)£295.00
Infotone(printer cartridges)£78.96 
 
Proposed by Miss V Pretty Seconded by Mr D Macdonald.
 
c) The council was granted following dispensation.
(a) “Lawford Parish Council grants it’s councillors, elected or co-opted, a General Dispensation from restrictions imposed by Section 31(1) and 31(4) of the Localism Act 2011, enabling members with beneficial interests in land within the administrative area of Lawford to participate and vote on issues related to the items listed in (b) under the Local Government Finance Act 1992. 
(b) That the dispensations referred to above relate to all or any of the following matters: 
·Setting Council Tax or a precept under the Local Government Finance Act 1992 
·Any allowance, payment, pension or indemnity given to councillors 
·Any ceremonial honour given to councillors.
This General Dispensation shall remain in force until the next Parish Council elections in May 2015.
This Dispensation is granted under section 33(2)(a) of the Localism Act 2011, on the grounds that without the dispensation each member of the Parish Council would be prohibited from participating in any of the business listed below. Lawford Parish Council is empowered to grant this Dispensation as a Relevant Authority as defined in section 27(6)(d) of the Localism Act 2011.”
This was proposed by Mr C Guglielmi, seconded Mr B Rolfe voted and agreed.
 
d) Minutes of meeting Nov 12 had been circulated the main points being no wage rises for next year, no increase in hire charges, no increase in football club rent
 
e) The council agreed this year’s 2013/2014 budget. The precept will be £72,859.00. It is noted there is a change to how the district council collect this money and it will be interesting to see how this works in future years.
 
f) Grants and Affiliations. None this month  
 
142/1213 Planning
a) Planning Applications
12/01263/FUL, Mr & Mrs John and Susan Currington, Alteration to front boundary wall and erection of gate. The Old Laundry Hungerdown Lane Lawford.
12/01264/CON, Mr & Mrs John and Susan Currington, Alteration to front boundary wall and erection of gate. Old Laundry Hungerdown Lane Lawford. No Objection to this application Please Note a) There is no clear line of sight when vehicles leave this property. Is there a means of viewing the road with a mirror opposite.
12/01229/FUL, Anglia Produce Limited, New paving & re-surfacing of existing yard, landscaping treatment to rear of site. Anglian Produce Ltd Harwich Road Lawford. Decision. No Objection
Please note
a)Parking times not to be exceeded (there have been complaints in the past of this happening)
b)Existing hedges to be retained.
c)Possible to have a new hedge rather than a conifer.
d)Must have adequate water run off/dispersal.
 
b) The planning decisions of Tendring District Council were noted.
 
c) The council was granted following dispensation.
“Lawford Parish Council grants it’s councillors, elected or co-opted, a General Dispensation from restrictions imposed by Section 31(1) and 31(4) of the Localism Act 2011, enabling members with beneficial interests in land within the administrative area of Lawford to participate and vote on issues relating to the parish of Lawford where barring them from participating in the relevant business would impede the transaction of that business.
a)That the dispensations referred to above relate to all or any of the following matters: 
·Any planning matters relating to the whole or part of the Tendring District on which the parish council has been consulted or wishes and, without detracting from the scope of this 
·Applications for planning permission (including proposed developments and supermarkets), reserved matters approval, listed building consent, conservation area consent, advertisement consent, hazardous substances consent, proposed or potential enforcement action or the proposed or potential confirmation of any tree preservation order 
·Any proposed local plan policy, statement or land allocation 
·Any other matters which fall within the functions delegated to the Planning Department of Tendring District Council.
This General Dispensation shall remain in force until the next Parish Council elections in May 2015.
This Dispensation is granted under section 33(2)(a) of the Localism Act 2011, on the grounds that without the dispensation, each member of the Parish Council would be prohibited from participating in its respective business. Lawford Parish Council is empowered to grant this Dispensation as a Relevant Authority as defined in section 27(6)(d) of the Localism Act 2011.” 
This was proposed by Mr C Guglielmi seconded by Mr J O’Mara, voted and carried. 
 
d) The local plan. A meeting was held to discuss the latest draft and the minutes were circulated. The discussion was only about the local plan for the whole of Lawford not any application for a specific site although the general discussion was about the two sites ear marked for development. The local plan formulates policy for the district council and covers many different areas including house minimum standards, green space, play areas etc but we should concentrate on the details for Lawford.
A proposal was put forward to accept the local plan including both areas MLM4 and MLM5. A vote was taken with 8 for and 2 against. Our response will forwarded to Tendring District Council by 7th January. The council discussed the proposed industrial site at Horsley Cross; they decide to remain neutral at present.  Mr C Guglielmi declared an interest.
 
143/1213 Highways
The proposed decision on the speed limit on Cox’s Hill has been deferred to March 2013.
They have inspected the white bridge and any work required will be programmed in.
The winter salt scheme bags have arrived but due to insurance concerns a notice informing the public of precautions they must take when spreading the salt has been placed with the salt.
Mrs L Pallett was thanked for the work she has undertaken on our behalf in highway matters.
 
144/1213 Amenities.
Estimate for future work at School Lane are being sought.
There has been a request to run the vehicle show again in 2013 it was decided to approve the request with conditions attached that the organiser must have fulfilled before the event can go ahead. 
 
145/1213 PCSO’s 
The minutes of the liaison meeting had been circulated concerns were raised about the staffing levels. It is hoped to arrange a meeting with other parishes who also fund PCSO’s in the New Year. Our contract is up in 2013.
 
146/1213 Tesco
The latest Co-op appeal has failed and we hope that is the end of all appeals. We will write to Tesco’s to enquire about their latest proposals for the new store and the site especially.
 
147/1213 Foundry Court
Mrs L Pallett declared an interest. There is a proposed meeting between Colne Housing and the friends of Foundry Court next month. They are 9 months into the years working contract. 
 
148/1213 3 Parishes Trust
They are now a charity, the accounts are to be published in February, and a meeting is being arranged between the 3 Parish Trust and the chairman of the 3 council items for the agenda are required. The siting for the youth shelter is on hold at present. 
 
149/1213 Office Refurbishment.
An update was given and a copy of the updated accounts circulated. The meeting room has been decorated and the carpet contract given out. Several of the smaller items have been completed.
 
150/1213 Vacancy
Due to the death of Mr B Jacobs the council now have a vacancy. The declaration of this vacancy was delayed as a mark of respect to Barry. The council will now declare a vacancy. The clerk will start the process in the New Year. 
 
151/1213 Meetings attended by councillors
Business Chamber. The Magical Manningtree event was very successful, they are hoping to take over running the market, there is to be an Easter event, they are trying to boost tourism to Manningtree with a new brochure and to investigate whether any river trips could visit the area.
Mayflower line. The Halloween train trip event was a success, a post card advertisement to hand out is being printed, it appears that the car park is becoming well used up with fewer empty spaces appearing.