The minutes of the Parish Council meeting held on Monday 17th September 2012 in the Wignall Room, Ogilvie Hall at 7.15 pm.
 
81/1213 Present
Councillors:  Mr A Coley, Mr D Ashley, Mr T Barrett, Mr C Guglielmi, Mr B Jacobs, Mr R Ling, Mr D Macdonald, Mr J O’Mara, Mrs L Pallett and Mr B Rolfe. 
Mr. D Thurlow (Clerk). 
Also Present:
L Price (Harwich and Manningtree Standard)
PCSO O Churchill (Essex Police)
6 members of the public.
 
82/1213 Apologies were received from: 
Cllrs, Mrs V Gugliemi, Mrs J Langstone, Mr G Payne and Mr K Simons (District Councillor)
 
83/1213 Minutes of the Previous Meeting
The minutes of the previous meeting held on Monday 20th August 2012, having already been circulated were accepted and approved. Proposed by Mr J O’Mara Seconded Mr D Macdonald. 
 
84/1213 Matters Arising
A reply concerning the safety of children at the recycling centre had been received with the matter being raised with the operating staff at the site. This had been relayed to the member of the public who had raised this matter. 
We had written to Manningtree Town Council regarding the parking at the bottom of Colchester Road and the hedge at the same spot.
 
85/1213 Vacancy
This item was brought forward. The working group had met and had informal discussions with the 5 interested people.
The standard of the applicants had been extremely high and the recommendations of this working group had been hard to reach. The recommendations of the working group were for Miss V Pretty and Mrs J Goodchild to be nominated for the council vacancies. A vote took place for each of the vacancies 
Vacancy one Miss V Pretty was elected, majority vote
Vacancy two Mrs J Goodchild was elected, unanimous vote
All voting was taken by a show of hands.
 
86/1213 Open Session
1 Member of the public raised the following problems: of the parking in Colchester Road and the trouble buses have in passing. This is an ongoing problem that the parish council have been trying to do something about with little success. Everybody knows the problem at this spot but nobody has arrived at a workable solution. The parking at the lower end of Colchester Road was also mentioned. They also mentioned the recycling centre and the congestion that often occurs there (see item 92/1213).
 1 Member of the public raised the following problem: raise the problem of litter behind the chain link fence in the footpath between Merivale Road and Waldegrave Way. It seems that litter is pushed behind this fence.
2 members of the public gave a report on Foundry Court for the last 5 months. Colne housing owns the building with Essex Council leasing parts of it. However a lot of the complex remains underused and it is hoped to address this. They plan to create a business plan for the coming year, which Colne Housing will approve. They need to raise £40-45K per year to operate and will review the renting system. They have held several open days and are planning to hold several community event days and to increase advertising. Replies to questions: they will look into advertising events in the local Suffolk villages. They plan to link closer with local schools. The finance is two fold with money raised and the rest provided by Colne Housing. (A copy of this report will be in the next meetings packs) 
Police. These months’ figures had already been circulated with only 2 crimes in Lawford for August; patrols around the School Lane Car Park have been increased.
District Council. The cabinet approved the draft local plan, which then went to the full council on 11/9/2012. Several minor admendments were tabled but only 2 were successful one concerning the land at Horsley Cross for commercial purposes. It is hoped to have the final round of public consultation in October. Any relaxing of the planning rules by the government will not affect this plan. The housing, environment and technical and procurement department are having a fundamental service review at present. A meeting to discuss the report commissioned on the road alterations on the A120 will be held 19th September. 50% of next years funding will come from the collection of non-domestic rates and this could cause a shortfall of 4.7 million over the next 4 years 
 
87/1213 Finance
a) Direct Debit
EON Energy(Street lights unmetered supply)£273.72
BT(Office communications broadband etc)£8.17 
Ogilvie Hall(Office Rent)£300.00
b) The following items of expenditure were approved and cheques signed
Salaries and Wages  £1380.96
Inland Revenue£320.23
D Hitchcock(Expenses)£126.00
D Thurlow(Expenses)£45.01
Landscape Services(Grass Cutting)£2400.00
Manningtree Business Chamber(affiliation)£5.00
Siemens(Photocopier)£78.79
Wybone(litter bin)£178.84
Audit Commission(External Audit)£660.00
Infotone(office bits)£132.78
 
Proposed by Mr C Guglielmi. Seconded Mr J O’Mara
 
c) Grants and Affiliations.  
CPRE It decided to reaffiliate at a cost of £29 Proposed Mr J O’Mara, seconded Mr C Guglielmi.
 
88/1213 Planning
a) Planning Applications
12/00882/FUL, 57 Merivale Road Lawford, Manningtree Essex CO11 2EB, Single storey rear extension and new  vehicle access with dropped kerb. Decision. Neutral Please Note 
a)Concerns re the sloping roof. Will it fix to the wall of the flat above, we think this is someone else’s property.
b)Comments by the person occupying the flat above must be taken into consideration.
12/00979/FUL Woodville 12 Milton Road LawfordManningtree Essex CO11 2EG New extension to rear of existing garage with new pitched roof over new & existing. No Objection
 
b) The planning decisions of Tendring District Council were noted.
 
89/1213 Joint Neighbourhood Plan & Community Land Trusts
This was covered in the open session under District councillors report.
 
90/1213 Highways
The minutes of the last working group had already been circulated with very little to report. We had rewritten to Br B Jenkin with concerns with the railway bridge on the A137.
The sponsorship of the Station Road roundabout has finished with no replacement in place.  
 
91/1213 Amenities.
The minutes of the last working group had already been circulated. The main points being Riverview, a stronger gate is hoped to be provided (clerk is speaking to TDC over this), roundabout completed, litterbin to be replaced, and the multi unit to be replaced. School Lane The wooden fence around the play area has been ordered A meeting will take place in October to review the play equipment, tennis courts etc in order to create a long term plan. At the same time the village entrance will be surveyed to see if they can be improved. The container is now empty and should be moved soon. Owls Flight Dell a meeting had taken place with representatives of TDC at the site and a maintenance plan for the year was drawn up. It was agreed what type of jubilee plaque to have.
 
92/1213 PCSO’s 
The next meeting between the parishes and the police is set for 18th October at Mistley police station.
 
93/1213 Tesco
The Co-op latest appeal has been rejected with the sitting Lord Justice endorsing the findings of the previous appeals. The Co-op has now applied for another appeal which is at present scheduled to be heard on November 23rd. This it is hoped will be the last appeal if it takes place.
 
94/1213 Jubilee
Still waiting for the last of the finance details to be finalised. A letter has been sent to The 3 parishes trust regarding the 10% administration fee that they took from the money raised from the Co-op token scheme. Once that is satisfactorily sorted out and the charity donations sent the accounts can be signed off. The owner of Honeycroft Post Office presented Mr D Ashley with a token of appreciation (donated by his firm) for his efforts towards the running of the jubilee.
 
95/1213 Foundry Court
Mrs L Pallett declared an interest. See open session. 
 
96/1213 3 Parishes Trust
Mr D Macdonald declared an interest. The accounts have been circulated and posted in company’s house. There is a need to raise money for accountancy fees, insurance, legal fees etc. They are still pursuing charitable status. There is a delay on positioning of the youths shelter due to BT changing the manager that is dealing with it.
 
97/1213 Office Refurbishment.
Light ordered for the meeting room remainder of items progressing. 
 
98/1213 Recycling Centre.
Planning permission has been agreed to erect a fence at the site next door to the recycling centre and this is good time for this councils to have some ideas for this site. This could deal with merging the two sites making the centre larger, access, opening times, positioning of containers, expanding what can be recycled etc. It was decided to write to the portfolio holder asking what Essex County Councils plans are for the whole complex, stating we would be willing to attend site meetings etc.
 
99/1213 Rural Infrastructure.
There has been a questionnaire sent to us to fill in regarding this new project set up by Tendring District Council. It was decided to invite the project manager to address the council at a future meeting.
 
100/1213 Football Pavilion.
Mr J O’Mara declared an interest. The container is now empty and will be removed. 
 
101/1213 Meetings attended by councillors
.Mrs L Pallett attended a Mayflower Line meeting but not many others are turning up because meetings are held in the afternoons.
Mr C Guglielmi had attended that night’s Business Chamber agm; this forum at present has its highest membership and is planning several events for the future including a Christmas event.