2nd May 2006
Minutes of the MEETING of the BIRDBROOK PARISH COUNCIL which was held on
PRESENT Cllr R J
Cllrs: D Hoye, Mrs H Hodge , T Fenner, R Kirby, W Rook
Public Nil
In attendance Susan De Luca – Clerk
QUESTIONS FROM MEMBERS OF THE PUBLIC
There were no public present
06.01 APOLOGIES FOR ABSENCE
Apologies were RECEIVED from Cllr R Walker who would be absent until the end of August 06.
06.02 ELECTION OF CHAIRMAN
Nomination: Cllr R Walker PROPOSED by Cllr R Bolton and SECONDED by Cllr Mrs H Hodge there were no further nominations for the office of Chairman therefore Cllr R Walker was elected.
The Declaration of Acceptance of Office was duly executed.
06.03 ELECTION OF VICE CHAIRMAN
Nomination: Cllr R J Bolton PROPOSED by Cllr T Fenner and SECONDED by Cllr Mrs H Hodge there were no further nominations for the office of Chairman therefore Cllr R J Bolton was elected.
06.04 PARISH RESPONSIBILITIES
To CONSIDER the delegation of responsibility for the following Parish Matters
Parish Transport |
Cllr R |
Footpaths |
Cllr Mrs H Hodge |
Ponds |
Cllrs T Fenner; D Hoye; R Kirby |
Litter |
Mrs A Beaston (Volunteer) on a Voluntary Basis |
Play Parks |
Cllr D Hoye – Baythorne End Cllr R Kirby – Birdbrook |
Highway Matters |
Cllr R |
Planning |
Clerk has Delegated Power |
06.05 DECLARATIONS OF INTEREST
There were no declarations of interest.
06.06 CONFIRMATION OF MINUTES
The Minutes of the Meeting of the Parish Council held on
06.07 REPORT OF THE CLERK
Members RECEIVED the oral report of the Clerk on the following matters
Village Pond – Cllrs Hoye and Fenner would be looking at the Pond this weekend, they would be putting more chalk in and weeding the pond |
ECC Community Initiatives –The Clerk was pleased to announce that Birdbrook had been allocated £7000 from ECC towards the play park at Birdbrook. Members asked that thanks to the clerk be minuted. |
Cluster Meeting –Cllrs Fenner and Hoye would attend. The clerk gave Cllr Hoye a copy of the transport survey that Birdbrook had undertaken as the Clerk had asked for this item to be on the Agenda. |
Grass Verge Cutting – The Clerk would be sending out tenders this weekend. Cllr T Fenner gave the Clerk an additional name of a company that may wish to tender. |
Street Cleansing – The Partnership agreement had been receipted and the payment had been received. The Clerk would contact Cllr R |
Highways – Cllr D Hoye advised that work to the bus stop is in hand, and asked if any action had been taken with regard to survey of speed along the main road near Baythorne End. |
6.08 ANNUAL SUBSCRIPTIONS
Members RESOLVED to pay the following Subscriptions which are due during the forthcoming Council Year
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Rural Community Council |
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6.09 FINANCIAL MATTERS
a) Members APPROVED the End of Year Accounts 05-06 as shown on Appendix 1
b) Members RECEIVED Confirmation of the Parish Precept & Support Grant
c) Members APPROVED the Appointment of Internal Auditor for the year 2006 – 2007 who
would be Debra Murray
6.10 NOTICE OF AUDIT
The Clerk advised Members that Notice of Audit had been received that weekend.
It was RESOLVED to complete the Statement of Assurance document in line with the
Audit Requirements. The Chairman duly signed the Documents.
6.11 REPORTS
Members RECEIVED brief reports on the following matters:
Members Interests - A document had been received from Patrick Dempsey regarding members Interests. The Clerk duly read the statement contained therein, and would sign and send the document back. |
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6.12 COMMUNICATIONS & CORREPONDENCE
To NOTED the following correspondence and communications that the Clerk placed before the Council.
Parish Cluster Meeting – To be held by Steeple Bumpstead – Cllr D Hoye will attend |
EALC |
BDC Agendas & Minutes- NOTED |
6.13 DOCUMENTS ON DEPOSIT
To RECEIVE notice of documents received and or deposited with the Clerk
NIL |
6.14 PLANNING APPLICATIONS
The following applications. Had been received and comments were made as follows:
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6.15 DECISIONS BY BRAINTREE DISTRICT COUNCIL
To NOTE the following planning decisions:
NIL |
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6.16 PLANNING CORRESPONDENCE
NONE received
6.17 OTHER URGENT BUSINESS
To NOTE any matter of an urgent nature which a Member or the Clerk may wish to draw to the attention of the Council and or request to be included in the Agenda for the next meeting of the Council.
a) Highway Concerns, School Field & Deer Signs.
b) The Clerk would make a further application for grant funding to BDC Rural Communities Fund for the play equipment
END