Playing Field Committee Minutes - 9 January 2008

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    WRITTLE  PARISH  COUNCIL

     

    MINUTES OF PLAYING FIELD COMMITTEE MEETING

    HELD ON WEDNESDAY 9 JANUARY 2008 AT 7.30PM

    IN ROOM 4 LONGMEADS HOUSE

     

    PRESENT:                    Mr C J Hibbitt   (Chairman)      

    Ms M Barratt                Mr R J Bray

    Mrs B Laflin                 Mr S J Robinson

    Mr A F Sach

    IN ATTENDANCE:         Mr D Woodyard            Clerk

                                             Mr L Turner                  WS&SC

                                             Mr D Beckett                Writtle Minors

                                             Mr  A King                     Writtle Scouts

                                            Mr S Rawlins               Writtle Scouts

    APOLOGIES:                Mrs D H Candler           Mr J Drake

                                            Mr E Gallacher            WS&SC

                                            Mr M Little                   WS&SC

     

    • 1. PRESENTATION BY MS CLAIRE CORNWALL - CBC COMMUNITY SPORTS DEVELOPMENT OFFICER

    Main brief is organisation of Sports Programme which we utilise every summer but not the Easter or Whitsun programmes.  Aim to introduce more of a variety of sports which is welcomed - age group 6-14.  This year scheme will run for 3 weeks from 11 August but we should ensure week commencing 18 August is kept clear as Writtle Minors will be having their football training week.  We should ensure any summer play activities held by CBC usually as Longmeads House do not clash as there is some overlapping in the age ranges catered for.

    Claire also outlined term time coaching sessions (at present venues Chancellor Park, Oaklands Park and Chelmer Park) which could be extended to Writtle cost £36 per person for 12 weeks.

    Claire left at 7.45pm having been thanked for her attendance by the Chair.

    2. MINUTES OF MEETING HELD 10 OCTOBER 2007

    Approved.

    3. MATTERS ARISING

    3.1        Pleasure Bit Play Equipment and Childrens Park Long Brandocks shops [Minute 5.1]

    Mr Bray and Clerk have now met with David Archer, Play Services Manager, of CBC who will arrange for a replacement roundabout to be supplied (which can also be used by the disabled) and wheelchair access tracking at the Pleasure Bit.  This will be hopefully under a Government Scheme and at no cost to the Parish Council. 

    The transfer to the Parish Council of the area by the shops on a long lease is now in the hands of CBC Legal Department.

    3.2        Goalposts and Basketball Court, Pleasure Bit [Minute 5.2]

    Goal posts now erected and well used.  There is a complication with the basketball shooting goal as the post is wedged in the sleeve and reads to be removed.  Clerk to explore avenues.

    3.3        Pavilion Roof  [Minute 5.3]

    Asphalting has been done but RJP Developments still trying to source anti theft devices although not such a problem now lead is not being used.

    3.4        Tree Planting Scheme [Minute 5.7]

    Plan produced by Mr Drake considered and agreed apart from deletion of trees south of childrens play area and around skateboard strip.

    • 3.5 Fire Risk Assessment Sports Pavilion [Minute 5.8]

    Needs to be carried forward to next meeting.

    4. SCOUTS

    • 4.1 Kickwall

    Scouts not particularly happy with location but explained constraints on Parish Council and advice received from Police.

    4.2        New Hut/HQ Lease

    New lease has recently been chased with solicitors as both Parish Council and Scouts concerned at delay.

    4.3        Youth Club

    Scouts concerned with Monday evening slot which Parish Council has booked for Youth Club as the later session which Youth Club do not use at present is being wasted.  Agreed a meeting needs to be arranged with YMCA, Scouts and our representative Mrs Candler on this subject.  Ideally the Parish Council would wish to see another Youth Club session in place for older children.

    4.4        Zapper

    Agreed the Scouts could have a zapper to control the electronic gate should the need arise cost £36 to be met by the Scouts.  This is on understanding it is kept in a secure place.

    • 4.5 Car Parking lines outside new HQ

    Scouts in process of sorting this out with WS&SC.

    4.6        Old Hut

    Possibly will be taken over by Writtle Cards for storage as they have obtained agreement from CBC for this use.  Firm approach now awaited from the Cards - proviso is they will be responsible for the building taking it down if no longer required.

    5. WRITTLE SPORTS & SOCIAL CLUB

    5.1        Writtle Minors

                Reimbursement of legal fees for access track should be paid soon.

    • 5.2 Disabled Parking Spaces

    Agreed both car parks should have designated spaces - 3% of total available.

    5.3        Speeding Access Track

                Minors will soon be erecting 10mph signs and also keep left sign at fork.

     5.4        Container

              Mr Turner advised new container being brought in when weather conditions allow.

      5.5        CCTV

                Should be installed soon.

           

    • 6. NEW FIELD AND ASSOCIATION SCHEMES

    Noted the bases for the portakabins (changing rooms) should be laid soon and then delivery will be taken of module.  At same time as base laying Richard Penson will correct the drainage problem by laying pipes and gravel to take the water away (to assist this the club should arrange for the existing soakaway pipe at the rear of the old field to be jetted through to clear mud etc).  Lastly a mini Klargester will be installed for the new changing rooms.

     

    • 7. FIVE YEAR PLAN

    Whilst recognising that the WS&SC is run entirely by volunteers for which the Parish Council is most appreciative, the Chair made the point that with the Parish Plan being produced it was important to have a prioritised wish list to consider alongside other avenues that the Parish Council may be directed.  Particular attention would be needed for the Hard Play Area.

     

    At this stage (9.10pm) the Scouts and WS&SC representatives left the meeting.

     

    • 8. PLEASURE BIT - REVAMP

    Whilst nothing to report as yet emphasis will be made on obtaining 3 quotations by March so that an application can be submitted to ECC for the CIS Fund (deadline noon 30.7.08).

     

     

    Meeting closed at 9.30pm